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Minutes

For the 58e City Council Meeting held
mercredi 23 septembre 2009



Location: Council Chamber, Tom Davies Square
Commencement: 6:00 PM
Adjournment: 9:00 PM




Present:

For City Council Minutes of September 23, 2009, please click on:

 


Presentations

1 ..   Diversity Advisory Panel

Matters Arising from the Closed Meeting

..   At this point in the meeting, Deputy Mayor Dupuis will rise and report any matters discussed during the Closed Meeting. Council will then consider any resolutions or by-laws.

Minutes

C-1 ..   Report No. 57, City Council Minutes of September 9, 2009.

C-2 ..   Report No. 56, Planning Committee Minutes of September 15, 2009.

C-3 ..   Report No. 48, Priorities Committee Minutes of September 16, 2009.

C-4 ..   Report No. 3, Street Naming Committee Minutes of September 14, 2009.

C-5 ..   Report No. 4, Hearing Committee Minutes of September 21, 2009.

C-6 ..   Tender Opening Committee Minutes of July 28, 2009.

C-7 ..   Tender Opening Committee Minutes of August 5, 2009.

C-8 ..   Tender Opening Committee Minutes of August 11, 2009.

C-9 ..   Tender Opening Committee Minutes of August 12, 2009.

C-10 ..   Tender Opening Committee Minutes of August 13, 2009.

C-11 ..   Tender Opening Committee Minutes of August 18, 2009.

C-12 ..   Tender Opening Committee Minutes of August 25, 2009.

C-13 ..   Tender Opening Committee Minutes of August 27, 2009.

C-14 ..   Tender Opening Committee Minutes of September 1, 2009.

C-15 ..   Tender Opening Committee Minutes of September 10, 2009.

Tenders and Requests for Proposals

C-16 ..   Howard Armstrong Recreation Complex Soccer Fields RFP
That the award of Contract CDD09-24 for the design-build and construction of three soccer fields at the Howard Armstrong Recreation Complex be awarded to Dol Turf Restoration Ltd., this being the proposal which scored the highest number of points according to the evaluation grid criteria.

C-17 ..   James Jerome Sports Field Renewal
That the award of contract CDD09-27-ISF for the design-build and construction of artificial and natural turf fields at the Honourable James Jerome Sports Complex be awarded to Dol Turf Restoration Ltd at a cost of $2,499,771.00 plus G.S.T.

Routine Management Reports

C-18 ..   the 199 Larch Building Maintenance Reserve Fund
That Council for the City of Greater Sudbury authorize the payment of all costs associated with Contract ISD09-59 in the amount of $91,000 from the 199 Larch Building Maintenance Reserve Fund, as well as the Engineering Consultant's fees in the amount of $11,710.40.).

Correspondence for Information Only

C-19 ..   2009 Operating Budget Variance Report - June
FOR INFORMATION ONLY

C-20 ..   2008 Performance Measurement Information

C-21 ..   Best Start Funding Update
This report is for information only.

C-22 ..   Storm Working Group Update
For Information Only

Managers' Reports

R-23 ..   Provincial Rent Bank
WHEREAS The City of Greater Sudbury has been delivering a rent bank program under an agreement with the Ministry of Municipal Affairs and Housing since December 14th, 2004; and

WHEREAS the City of Greater Sudbury has received a new Rent Bank agreement from the Ministry of Municipal Affairs and Housing; and

WHEREAS to enter into the new agreement and continue to offer this funding to the eligible recipients, the City of Greater Sudbury must provide the Ministry with proof that our Council has approved that the local rules for the use of program funding are in compliance with the new funding agreement and the purpose of the program, and that the payments of program funding for applicants shall be in the form of a grant.

THEREFORE it is recommended that the City of Greater Sudbury enter into the new Provincial Rent Bank agreement with the Ministry of Municpal Affairs and Housing.

R-24 ..   2010 Budget Process and Timelines
For direction.

R-25 ..   City of Lakes Family Health Team - Walden & Chelmsford Sites
That City Council support the future expansion of sites for the City of Lakes Family Health Team in the former town office of Walden commencing October 2009 and that the development of the Family Health Team in the former town of Rayside Balfour be reviewed during the 2010 Budget.

R-26 ..   Award of Contract CDD09-16, Request for Proposal for Affordable Housing under the Canada-Ontario Affordable Housing Program
WHEREAS the City of Greater Sudbury has agreed to participate in the new Canada-Ontario Affordable Housing Program (AHP) 2009 Extension;

WHEREAS Housing Services issued an RFP under the Rental Component of the Affordable Housing Program,

THEREFORE BE IT RESOLVED THAT the qualified proposals identified in this report be forwarded to the Minister of Municipal Affairs and Housing for approval under the new Canada-Ontario Affordable Housing Program (AHP) 2009 Extension.

R-27 ..   Solemnization of Civil Marriages
That the City of Greater Sudbury introduce a service for the Solemnization of Civil Marriages and that the necessary By-laws be passed.

R-28 ..   Citizen Focused Election - 2010
That Council accept the report from the Executive Director, Administrative Services, dated September 4, 2009 and that Council pass the by-law authorizing the use of vote tabulators for the 2010 Municipal Election and other election related by-laws as they are presented over the next few months.

R-29 ..   Emergency Pumper Replacement
That Council adopt the Fire Chief’s report and recommendation dated September 18th, 2009.

By-Laws

The following By-Law will be read and passed.

2009-223
Confirming By-law
A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING OF SEPTEMBER 23RD, 2009




2009-224
By-law for 2009 Accessibility Plan and Transit Accessibility
A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT THE 2009 GREATER SUDBURY ACCESSIBILITY PLAN AND THE 2009 GREATER SUDBURY TRANSIT ACCESSIBILITY PLAN

City Council Resolution #2009-638




2009-225
By-law to Authorize Sale to 1594797 Ontario Ltd.
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF PART OF PIN 73375-0516, BEING PART 3 ON PLAN 53R-19076 (WESTVIEW CRESCENT, LIVELY) TO 1594797 ONTARIO LTD.

Planning Committee Recommendation #2009-97




2009-226F
By-law to Adopt Investment Policy
A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT AN INVESTMENT POLICY

Priorities Committee Recommendation #2009-25

(This by-law corrects a numbering mistake in By-law 2009-181F)




2009-227
By-law to Authorize Use of Equipment for 2010 Election
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE USE OF THE MARK SENSE BALLOT AND OPTICAL SCAN VOTE TABULATORS FOR THE 2010 MUNICIPAL ELECTION UNDER THE MUNICIPAL ELECTIONS ACT, 1996

Refer to Item R-5




2009-228
By-law to Amend Open Air Burning By-law
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2009-132, BEING A BY-LAW TO REGULATE OPEN AIR BURNING IN THE CITY OF GREATER SUDBURY

(This By-law amends the Open-Air Burning By-law passed earlier this year to correct a numbering error, and adds a definition of a chiminea, and sets additional limitations on the use of chimineas.)




2009-229Z
By-law to Amend Zoning By-law 83-303
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 83-303, THE COMPREHENSIVE ZONING BY-LAW FOR THE FORMER TOWN OF WALDEN

Planning Committee Recommendation #2009-178

(This by-law does not rezone the subject property. The by-law permits a second dwelling unit on the subject property for a maximum temporary period of three years – Elaine Niemi and Dan Fielding – 163 Niemi Road, Lively.)




2009-230Z
By-law to Amend Zoning By-law 83-304
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 83-304, THE COMPREHENSIVE ZONING BY-LAW FOR THE FORMER TOWN OF NICKEL CENTRE

Planning Committee Recommendation #2009-208

(This by-law does not rezone the subject property. Pursuant to Section 39 of the Planning Act, Council has authorized the temporary use of the subject property in order to permit a garden suite as a second dwelling unit – Marc Joudrey and Holly Laforest – 47-A Joudrey Road, Wahnapitae.)




2009-231F
Tax Adjustments Under Section 357 and 358 of the Municipal Act
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE CANCELLATION, REDUCTION OR REFUND OF REALTY TAXES

(This By-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)




2009-232F
Tax Extension Agreement for Roll #160.015.00915.0000
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A TAX EXTENSION AGREEMENT WITH DENIS MARCEL TOPOLINSKI FOR ROLL # 160.015.00915.0000

(Denis Marcel Topolinski has requested a Tax Extension Agreement with respect to the property located in Snider Township, City of Greater Sudbury. The subject property is in tax arrears and a lien was registered against the property on July 2nd, 2009. Section 378 (1) of the Municipal Act provides the authority for City Council to enter into a Tax Extension Agreement. The agreement is standard in nature and allows for an applicant to repay tax arrears over a specified period. If the terms of the agreement are breached in any way, the agreement becomes null and void and the property is placed in the position it was in prior to the establishment of the agreement.)




2009-233T
By-law to Appoint Municipal Enforcement Officers
A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT MUNICIPAL LAW ENFORCEMENT OFFICERS TO ENFORCE THE TRAFFIC AND PARKING BY-LAW 2001-1

(This updates the list of Municipal Law Enforcement Officers to enforce parking restrictions on municipal property.)




2009-234
By-law to Authorize Agreement for Provincial Rent Bank
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE AN AGREEMENT BETWEEN THE CITY AND THE MINISTRY OF MUNICIPAL AFFAIRS AND HOUSING FOR A PROVINCIAL RENT BANK

(In order to receive the Ministerial funding, it is necessary that the City also enter into the agreement.)

Refer to Item R-1




2009-235
By-law to Appoint City Auditors for 2009 and 2010
A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT KPMG LP, FREELANDT CALDWELL REILLY LLP AND COLLINS BARROW JOINTLY AS AUDITORS FOR THE CITY OF GREATER SUDBURY FOR THE YEARS 2009 AND 2010

Council Resolution #2009-346




2009-236
By-law to Name Laneway
A BY-LAW OF THE CITY OF GREATER SUDBURY TO NAME THE LANEWAY EAST OF EVA AVENUE AS RUELLE EVITA LANE AND TO RENUMBER THREE HOUSES ON EVITA LANE

Street Naming Committee Recommendation # 2009-03




2009-237
By-law to Change Street Name
A BY-LAW OF THE CITY OF GREATER SUDBURY TO CHANGE THE NAME OF A PORTION OF ARMSTRONG STREET IN SUDBURY TO RUE CÉLINE STREET

Street Naming Committee Recommendation #2009-05




2009-238
By-law to Name Laneway
A BY-LAW OF THE CITY OF GREATER SUDBURY TO NAME A LANEWAY SOUTH OF KATHLEEN STREET AS RUELLE ST. GERMAIN LANE

Street Naming Committee Recommendation #2009-06




2009-239
By-law to Appoint Auditor General
A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT BRIAN BIGGER AUDITOR GENERAL AND TO ESTABLISH THE POSITION AND DUTIES OF THE AUDITOR GENERAL OF THE CITY OF GREATER SUDBURY




2009-240
By-law to Amend Licensing By-Law
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY LAW 2004-350, BEING A BY-LAW TO LICENSE AND REGULATE VARIOUS BUSINESSES

Policy Committee Recommendation #2009-33




2009-241
By-law to Amend Delegation By-law
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2006-259, BEING A BY-LAW OF THE CITY OF GREATER SUDBURY RESPECTING THE DELEGATION OF AUTHORITY TO VARIOUS OFFICERS OF THE CITY

(This by-law authorizes the solemnization of civil marriages by the Clerk and Deputy Clerks.) Refer to Item R-5




2009-242F
Tax Extension Agreement for Roll #240.003.289000.0000
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A TAX EXTENSION AGREEMENT WITH JOANNE BRADSHAW FOR ROLL #240.003.289000.0000

(Joanne Bradshaw has requested a Tax Extension Agreement with respect to the property located at 6 Lauren Street, Wahnapitae, ON. The subject property is in tax arrears and a lien was registered against the property on July 2nd, 2009. Section 378(1) of the Municipal Act provides the authority for City Council to enter into a Tax Extension Agreement. The agreement is standard in nature and allows for an applicant to repay tax arrears over a specified period. If the terms of the agreement are breached in any way, the agreement becomes null and void and the property is placed in the position it was in prior to the establishment of the agreement.)




2009-243F
Tax Extension Agreement for Roll #090.007.04400.0000
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A TAX EXTENSION AGREEMENT WITH YVONNE LUOMA AND ERIC LUOMA FOR ROLL #090.007.04400.0000

(Yvonne Luoma & Eric Luoma have requested Tax Extension Agreement with regards to the property located at 3876 Long Lake Road, Sudbury, ON. The subject property is in tax arrears and a lien was registered against the property on July 29, 2008. Section 378 (1) of the Municipal Act provides the authority for City Council to enter into a Tax Extension Agreement. The agreement is standard in nature and allows for an applicant to repay arrears over a specified period. If the terms of the agreement are breached in any way, the agreement becomes null and void and the property is placed in the position it was in prior to the establishment of the agreement.)




2009-244F
Tax Extension Agreement for Roll #160.015.00914.0000
A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE A TAX EXTENSION AGREEMENT WITH DENIS MARCEL TOPOLINKSKI FOR ROLL # 160.015.00914.0000

(Denis Marcel Topolinski has requested a Tax Extension Agreement with respect to the property located in Snider Township, City of Greater Sudbury. The subject property is in tax arrears and a lien was registered against the property on July 2nd, 2009. Section 378 (1) of the Municipal Act provides the authority for City Council to enter into a Tax Extension Agreement. The agreement is standard in nature and allows for an applicant to repay tax arrears over a specified period. If the terms of the agreement are breached in any way, the agreement becomes null and void and the property is placed in the position it was in prior to the establishment of the agreement.)



The following By-Law appear for a final third reading.

2009-207
3rd
RIVEST MUNICIPAL DRAINAGE WORKS
A BY-LAW OF THE CITY OF GREATER SUDBURY TO PROVIDE FOR THE RIVEST MUNICIPAL DRAINAGE WORKS IN THE CITY OF GREATER SUDBURY



Motions

R-53 ..   As presented by Councillor Landry-Altmann:

Addendum

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