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Request for Decision

Arena/Event Centre Update



Presented To: City Council
Presented: Tuesday, Jun 27, 2017
Report Date: Thursday, Jun 15, 2017
Type: Presentations



Signed By

Report Prepared By
Ron Henderson
General Manager
Digitally Signed Jun 15, 17

Financial Implications
Ed Stankiewicz
Executive Director of Finance, Assets and Fleet
Digitally Signed Jun 15, 17

Recommended by the C.A.O.
Ed Archer
Chief Administrative Officer
Digitally Signed Jun 15, 17

Resolution

Resolution One:

Option 1:

THAT the City of Greater Sudbury selects the Downtown location, as identified in the attached report from PWC attached as Appendix A and assessed by the Site Evaluation Committee as the site that received the highest overall rating across the eight criteria approved by Council, as the preferred location to construct the Arena/Event as described in the report from the Special Advisor to the CAO entitled Arena/Event Centre Update dated June 15th, 2017.

Option 2:

THAT the City of Greater Sudbury selects the Kingsway location, as identified in the attached report from PWC attached as Appendix A and assessed by the Site Evaluation Committee as being the highest rated site for two of the three criteria identified by City Council as being of the highest importance, as the preferred location to construct the Arena/Event Centre as described in the report from the Special Advisor to the CAO entitled Arena/Event Centre Update dated June 15th, 2017.

Resolution Two:

THAT the City of Greater Sudbury approves a financing plan for inclusion in the 2018 capital budget that utilizes the following funding sources: a) Contributions from senior governments where available b) Operating funds assigned to completed community grant obligations c) Debt financing d) Fundraising e) Other non-property tax based funding sources, as described in the report from the Special Advisor to the CAO entitled Arena/Event Centre Update dated June 15th, 2017.

Resolution Three:

THAT the City of Greater Sudbury execute the Option to Purchase Agreements negotiated for the selected site and that any necessary funding required to execute these agreements be provided from the Land Acquisition Reserve Fund, Industrial Park Reserve Fund and the WSIB Schedule 2 Reserve Fund at a value no greater than $7 million, which funds will be replenished through the Arena/Event Centre debt financing plan as described in the report from the Special Advisor to the CAO entitled Arena/Event Centre Update dated June 15th, 2017.

Resolution Four:

THAT the City of Greater Sudbury approves an honorarium of $150,000 to each unsuccessful Design/Build team, total $300,000 to be included in the total project costs as described in the report from the Special Advisor to the CAO entitled Arena/Event Centre Update dated June 15th, 2017.

Resolution Five:

THAT the City of Greater Sudbury approves the recommended next steps as presented in the report from the Special Advisor to the CAO dated June 14, 2017 as described in the report from the Special Advisor to the CAO entitled Arena/Event Centre Update dated June 15th, 2017.

Relationship to the Strategic Plan / Health Impact Assessment

The new Event Centre project aligns with the Corporate Strategic Plan in both the Quality of Life and Place, Priority B: "Maintain great public spaces and facilities to provide opportunities for everyone to enjoy." and Growth and Economic Development, Priority D: "Invest in large projects to stimulate growth and increase conferences, sports and events tourism, and celebrate cultural diversity." This facility will be a premier entertainment and recreational complex available to all residents. As one of the identified “large projects” and a priority identified in the Downtown Master Plan this project further represents a key Growth and Economic Development driver.

 

Report Summary

The purpose of this report is to present the results of the work undertaken since March to identify a suitable location for an Arena/Event Centre. The report identifies the site evaluation results and recommends a location, which reflects the outcome of an evaluation process conducted by staff and PWC. The evaluation indicates the downtown site is the highest rated site. The report also describes a financing plan and recommended next steps.

Financial Implications

The report requests an honourarium of $150,000 to be paid to each unsuccessful Design/Build team to be included in the total project costs.  The report also provides a financing plan for inclusion in the 2018 capital budget that utilizes the following funding sources:

a) Contributions from senior governments where available

b) Operating funds assigned to completed community grant obligations

c) Debt financing

d) Fundraising

e) Other non-property tax based funding sources.