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Matters Arising from the Closed Session
 
Matters Arising from Operations Committee
 
Matters Arising from Emergency Services Committee
 
Matters Arising from Community Services Committee
 
Matters Arising From the Planning Committee
 
Matters Arising from Hearing Committee
 
Adopting, Approving or Receiving Items in the Consent Agenda
 
Minutes
Routine Management Reports
Correspondence for Information Only
Managers' Reports
By-Laws
 
Motions
Addendum
 
Civic Petitions
 
Question Period and Announcements
 
Notices of Motion
 
Adjournment
 
Meeting Quick Pick

Agenda
City Council


City Council Meeting
Tuesday, August 22, 2017
Tom Davies Square
Brian Bigger, Chair
11:30 a.m. CLOSED SESSION, COMMITTEE ROOM C-12
2:00 p.m. OPEN SESSION, COUNCIL CHAMBER

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For more information regarding accessibility, recording your personal information or live-streaming, please contact Clerk’s Services by calling 3-1-1 or emailing clerks@greatersudbury.ca.

 

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Resolution to move into Closed Session to deal with four (4) items; three (3) items regarding Personal Matters - Identifiable Individual(s); and one (1) item regarding Labour Relations / Employee Negotiations providing an update on negotiations with CLAC Local 920 and IAFF (SPFFA) in accordance with the Municipal Act 2001, s. 239(2)(b)(d).
(RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

 

MATTERS ARISING FROM THE CLOSED SESSION

 
  Deputy Mayor Landry-Altmann will rise and report on any matters discussed during the Closed Session. Council will then consider any resolution emanating from the Closed Session.

 

MATTERS ARISING FROM OPERATIONS COMMITTEE

 
  August 21, 2017

Council will consider, by way of one resolution, Operations Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor Kirwan, Chair, of the Operations Committee.

(RESOLUTION PREPARED)

 

MATTERS ARISING FROM EMERGENCY SERVICES COMMITTEE

 
  August 21, 2017

Council will consider, by way of one resolution, Emergency Services Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor Lapierre, Chair, of the Emergency Services Committee.

(RESOLUTION PREPARED)

 

MATTERS ARISING FROM COMMUNITY SERVICES COMMITTEE

 
  August 21, 2017

Council will consider, by way of one resolution, Community Services Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor Lapierre, Chair, of the Community Services Committee.

(RESOLUTION PREPARED)

 

MATTERS ARISING FROM THE PLANNING COMMITTEE

 
  August 21, 2017

Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor McIntosh, Chair, of the Planning Committee.

(RESOLUTION PREPARED)

 

MATTERS ARISING FROM HEARING COMMITTEE

 
  August 22, 2017

Council will consider, by way of one resolution, Hearing Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor Signoretti, Chair, of the Hearing Committee.

(RESOLUTION PREPARED)

 

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

 
  (RESOLUTION PREPARED FOR ITEMS C-1 TO C-11)

 

MINUTES

C-1. Special City Council Minutes of June 26, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 
C-2. Planning Committee Minutes of June 26, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

C-3. City Council Minutes of June 27, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 
C-4. Special City Council Minutes of June 28, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

C-5. Operations Committee Minutes of July 10, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

C-6. Community Services Committee Minutes of July 10, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

C-7. Planning Committee Minutes of July 10, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

C-8. Finance and Administration Committee Minutes of July 11, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 
C-9. City Council Minutes of July 11, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

ROUTINE MANAGEMENT REPORTS

C-10. Report dated July 11, 2017 from the General Manager of Corporate Services regarding Administrative Corrections to the Minutes of October 17, 2016 Plannning Committtee Meeting.
(RESOLUTION PREPARED)  
  (This report provides an administrative amendment to the minutes of October 17, 2016 Planning Committee meeting.)

10.1 Full Report (pdf)

 
C-11. Report dated July 26, 2017 from the General Manager of Corporate Services regarding City of Greater Sudbury 2017-2021 Multi-Year Accessibility Plan.
(RESOLUTION PREPARED)  
  (This report outlines the City of Greater Sudbury 2017-2021 Multi-Year Accessibility Plan.)

11.1 Full Report (pdf)

 

CORRESPONDENCE FOR INFORMATION ONLY

C-12. Report dated July 31, 2017 from the Director of Communications and Community Engagement regarding 2016 Employee Survey .
(FOR INFORMATION ONLY)  
  (The City conducted its biannual employee survey late in 2016. This report provides an overview of the results and actions being undertaken in response to the survey.)

12.1 Full Report (pdf)

 
C-13. Report dated June 28, 2017 from the General Manager of Corporate Services regarding Notices Regarding Automatic Rent Reductions.
(FOR INFORMATION ONLY)  
  (This report deals with notices of automatic rent reductions under provincial legislation.)

13.1 Full Report (pdf)

 
C-14. Report dated June 27, 2017 from the General Manager of Corporate Services regarding Public Sale for Tax Arrears Under the Municipal Act - September 27, 2017.
(FOR INFORMATION ONLY)  
  (This report explains the public sale for tax arrears under the Municipal Act.)

14.1 Full Report (pdf)

 
C-15. Report dated August 2, 2017 from the Executive Director of Finance, Assets and Fleet regarding Contract Awards Exceeding $50,000.00 January - May 2017.
(FOR INFORMATION ONLY)  
  (This report provides information regarding the City of Greater Sudbury Contract Awards Exceeding $50,000 - January - May 2017.)

15.1 Full Report (pdf)

 
C-16. Report dated August 4, 2017 from the General Manager of Corporate Services regarding Update on Implementation Plan for Council's Strategic Plan.
(FOR INFORMATION ONLY)  
  (This report provides the status of all projects identified in the implementation plan.)

16.1 Full Report (pdf)

 
C-17. Report dated July 20, 2017 from the Auditor General regarding Response to Questions to Audit Committee from the Beaver Lake Fire Committee.
(FOR INFORMATION ONLY)  
  (This report provides responses to questions to the Audit Committee from the Beaver Lake Fire Committee.)

17.1 Full Report (pdf)

 

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated July 31, 2017 from the Director of Economic Development regarding Primary Healthcare Provider Recruitment and Retention Program Update.
(RESOLUTION PREPARED)  
  (Update on Primary Healthcare Provider Recruitment and Retention Program including staff recommendations for Council's consideration)

1.1 Full Report (pdf)

 
R-2. Report dated August 8, 2017 from the General Manager of Growth and Infrastructure regarding Capreol 2018 CIP Phase One Funding Sources.
(RESOLUTION PREPARED)  
  (The purpose of this report is to identify potential funding sources for Phase One of the Capreol CIP per Council direction)

2.1 Full Report (pdf)

 
R-3. Report dated August 2, 2017 from the Chief Administrative Officer regarding Report on Filming in Residential Areas.
(RESOLUTION PREPARED)  
  (This report will outline research done on best practices in other jurisdictions as well as considerations for management of film and television sector growth in Greater Sudbury.)

3.1 Full Report (pdf)

 
R-4. Report dated August 1, 2017 from the General Manager of Growth and Infrastructure regarding Montrose Avenue Development Charge Credit and Cost Sharing Applications.
(RESOLUTION PREPARED)  
  (The purpose of this report is to provide analysis and recommendations regarding Development Charge Credit and Cost Sharing applications for the extension of Montrose Avenue from Forestdale Drive to Woodbine Avenue.)

4.1 Full Report (pdf)

 
R-5. Report dated August 9, 2017 from the Chief Administrative Officer regarding Event Centre Development.
(RESOLUTION PREPARED)  
  (This report seeks City Council's authorization to direct staff to proceed with next steps in the development of the Kingsway site.)

5.1 Full Report (pdf)

 

BY-LAWS

Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage
 
  Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage.

 
The following By-Laws will be read and passed. Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage.
2017-135

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of August 22nd, 2017

2017-136

A By-law of the City of Greater Sudbury to Deem Lots 1, 2 and 3 on Plan 4S not to be a Plan of Subdivision for the Purposes of Subsection 4 of Section 50 of the Planning Act

Planning Committee Resolution #PL2017-117

2017-137

A By-law of the City of Greater Sudbury to Authorize an Agreement with March of Dimes Canada Non-Profit Housing Corporation in accordance with the 2016 Social Infrastructure Fund (SIF) Program of the Ministry of Municipal Affairs and Housing

City Council Resolution #CC2017-133

2017-138

A By-law of the City of Greater Sudbury to Authorize a Lease Agreement between Robin and Gail Pauley as Landlords and the City of Greater Sudbury as Tenant for the Lands and Premises at 39 Kari Road, Wahnapitae

Planning Committee Resolution PL2017-113

2017-139

A By-law of the City of Greater Sudbury to Authorize the Payment of Grants from the Healthy Community Initiative Fund, Ward 2

City Council Resolution #CC2017-217

(This by-law authorizes grants funded through the Healthy Community Initiative Fund for Ward 2.)

2017-140

A By-law of the City of Greater Sudbury to Authorize Various Tax Extension Agreements

(This by-law authorizes the Treasurer to sign tax extension agreements where appropriate, for properties on which tax arrears certificates have been registered.)



Report dated July 20, 2017 from the General Manager of Corporate Services regarding 2017 Tax Extension Agreements.
2017-141

A By-law of the City of Greater Sudbury to Authorize the Cancellation, Reduction or Refund of Realty Taxes

City Council Resolution #CC2017-218

(This By-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)

2017-142

A By-law of the City of Greater Sudbury to Amend By-law 2010-1 being a By-law to Regulate Traffic and Parking on Roads in the City of Greater Sudbury

Operations Committee Resolution #OP2017-10

(This by-law amends the Traffic & Parking By-law to implement changes approved by Council related to pedestrian crossovers on Southview Drive and Bouchard Street, Sudbury.)


2017-143

A By-law of the City of Greater Sudbury to Amend By-law 2017-2 being a By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City

(This by-law updates certain appointments to reflect staff changes.)

2017-144

A By-law of the City of Greater Sudbury to Amend By-law 2017-5 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Officers of the City

(The amending by-law updates certain titles and implements some minor housekeeping changes.)

2017-145

A By-law of the City of Greater Sudbury to Amend By-law 2014-1 being a By-law of the City of Greater Sudbury Governing Procurement Policies and Procedures

(This by-law amends the definition of Executive Leadership Team to reflect the retirement of the Executive Director of Legislative Services / City Clerk.)

2017-146

A By-law of the City of Greater Sudbury to Amend By-law 2009-178 being a By-law of the City of Greater Sudbury to Set Out Interpretive Provisions Applying to All By-Laws of the City of Greater Sudbury

(This amending by-law adds provisions to assist in interpreting existing by-laws and agreements resulting from the retirement of the Executive Director of Legislative Services / City Clerk.)

2017-147

A By-law of the City of Greater Sudbury to Establish the Position and Duties of the External Advisor to the Audit Committee

City Council Resolution CC2017-227

2017-148F

A By-law of the City of Greater Sudbury Respecting the Remuneration to Members of Council of the City of Greater Sudbury and Local Boards

(This by-law replaces the existing by-law in order to provide for remuneration of the External Advisor to the Audit Committee, to provide for a remuneration schedule for April 1, 2017 to March 31, 2018 and reflect the changes resulting from the separation of the Community Development and Emergency Services Committees.)

2017-149

A By-law of the City of Greater Sudbury to Authorize an Option to Purchase for the Event Centre from 1916596 Ontario Limited being Part of PIN 73561-0264 (LT), PIN 73561-0282 LT) and PIN 73561-0261(LT) located on Kingsway, Sudbury

City Council Resolution #CC2017-185

(This by-law provides authority to execute the option to purchase for the Event Centre and related agreements including the cost sharing agreement for the road construction, and an agreement for a conceptual plan for an entertainment centre, and to exercise various authorities related to these agreements.)

2017-150Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2016-28

(This by-law rezones the subject property to “R3(61)”, Medium Density Residential Special in order to permit a fourth dwelling unit in a legal existing triplex -2401287 Ontario Inc., 897 Westmount Avenue, Sudbury.)

2017-151Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2016-61

(This by-law rezones the subject property to “R3(62)”, Medium Density Residential Special in order to permit a four-unit multiple dwelling on the vacant westerly portion of the property – Sunbeam Meats Ltd, 427-433 Laforest Avenue, Sudbury.)

2017-152Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2017-99

(This by-law rezones the subject lands to “R2-2(31)”, Low Density Residential Two in order to permit a multiple dwelling containing four residential dwelling units - Francis & Darlene Pickford, 2398 Lasalle Boulevard, Sudbury.)

2017-153Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2017-109

(This by-law rezones the subject property to “R3(60)”, Medium Density Residential Special in order to permit a dwelling with a maximum four (4) units and a maximum building height of one storey - André & Natalie Gauvin, Alexandre Street, Val Therese.)

2017-154Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2017-110

(This by-law rezones the subject property from “C1”, Local Commercial to “R3(63)”, Medium Density Residential Special in order to permit a four unit multiple dwelling - Maximum Construction North Limited, 237 Sixth Avenue, Lively.)

2017-155Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Agenda of August 21, 2017

(This by-law rezones the subject property to “R1-4”, Low Density Residential One in order to eliminate the split zoning that results from a proposed lot addition with abutting PIN 73500-0265 (LT) - Luc Rainville, Hector Rainville & Elizabeth Rainville, 2801 Main Street, Blezard Valley.)

2017-156P

A By-Law of the City of Greater Sudbury to Adopt Plan Amendment No. 89 to the Official Plan for the City of Greater Sudbury

Planning Committee Resolution #PL2017-202

(The proposed amendment is a site-specific amendment to provide an exception to Section 6.2.2 to permit the severance of a lot having a frontage of less than 90 m and area of less than 30 ha. in the Agricultural Reserve - Ginette Filion and 1085937 Ontario Inc., Seguin Street, Chelmsford.)

2017-157

A By-law of the City of Greater Sudbury to Authorize an Agreement with Greater Sudbury Police Service for Dispatch Services

Emergency Services Resolution #ES2017-02

MOTIONS

  Business Case Regarding All Three Categories of Road Surface Maintenance
  Motion as presented by Councillor McIntosh and Councillor Jakubo:

WHEREAS 620 lane kilometers of the total 3600 lane km in the City of Greater Sudbury are gravel surfaced roads;

AND WHEREAS the industry best practice for gravel resurfacing suggests that gravel roads should receive a 150mm overbuild of granular material every 10 years;

AND WHEREAS the 2017 gravel budget for “loose top surface maintenance” is $573,858 for the entire City;

AND WHEREAS our current annual budget allocation allows us to resurface gravel roadways approximately every 100 years, and asphalt service levels are approximately every 85 years;

AND WHEREAS the City incorporates an Asset Management approach to road restoration and maintenance on three general categories of assets including asphalt, surface treatment and gravel;

NOW THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury directs staff to prepare a business case for the 2018 Budget to increase the budgets for “all three categories of surface maintenance” roads to reduce the resurface timing from current levels to options of every 100 years, 75 years, every 50 years, every 25 years and every 10 years.

 

ADDENDUM

 
 

 

CIVIC PETITIONS

 
 

 

QUESTION PERIOD AND ANNOUNCEMENTS

 
   

NOTICES OF MOTION

 
 

 

ADJOURNMENT