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For Information Only

Contract Awards Exceeding $50,000.00 January - May 2017



Presented To: City Council
Presented: Tuesday, Aug 22, 2017
Report Date: Wednesday, Aug 02, 2017
Type: Correspondence for Information Only



Signed By

Report Prepared By
Valeria Kandiral
Chief Procurement Officer
Digitally Signed Aug 2, 17

Manager Review
Ed Stankiewicz
Executive Director of Finance, Assets and Fleet
Digitally Signed Aug 2, 17

Financial Implications
Liisa Lenz
Coordinator of Budgets
Digitally Signed Aug 2, 17

Recommended by the Department
Kevin Fowke
General Manager of Corporate Services
Digitally Signed Aug 4, 17

Recommended by the C.A.O.
Ed Archer
Chief Administrative Officer
Digitally Signed Aug 4, 17

Resolution

For Information Only

Finance Implications

Sufficient funding exists within the previous approved budgets. Council approved policies for the Operating and Capital Budgets enable staff to reallocate budget dollars in order to award tenders when the tendered amount exceeds the budgeted amount. The budget amount is an estimate whereas the tendered amount is the actual cost received by the City through a competitive tender process from the marketplace.

Relationship to the Strategic Plan / Health Impact Assessment

This report refers to operational matters

Report Summary

Contracts Awarded from January 1 to May 31, 2017 During the reporting period there were fifty-one (51) Contract Awards of $50,000 or more; which includes forty-six (46) Bid Solicitations, three (3) Quotations and two (2) Cooperative Purchases.

Bid Solicitations are advertised electronically on the City’s website in the form of either Request for Tender or Request for Proposal. Where a Request for Tender is used, the Award is to the Lowest Compliant Bid. Where a Request for Proposal is used, the Award is to the highest scored Bid based on Best Value defined as the optimal balance of performance and cost determined in accordance with pre-defined evaluation criteria; all in accordance with the Purchasing By-Law.

Please see attached summary.

Financial Implications

Sufficient funding exists within the previous approved budgets. Council approved policies for the Operating and Capital Budgets enable staff to reallocate budget dollars in order to award tenders when the tendered amount exceeds the budgeted amount. The budget amount is an estimate whereas the tendered amount is the actual cost received by the City through a competitive tender process from the marketplace.