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Matters Arising from the Closed Session
 
Matters Arising from Operations Committee
 
Matters Arising from Emergency Services Committee
 
Matters Arising from Community Services Committee
 
Matters Arising From the Planning Committee
 
Matters Arising from Hearing Committee
 
Adopting, Approving or Receiving Items in the Consent Agenda
 
Minutes
Routine Management Reports
Correspondence for Information Only
Managers' Reports
By-Laws
 
Motions
Addendum
 
Civic Petitions
 
Question Period and Announcements
 
Notices of Motion
 
Adjournment
 
Meeting Quick Pick

Minutes

For the City Council Meeting held
Tuesday, August 22, 2017



Location: Tom Davies Square
Commencement: 11:43 AM
Adjournment: 5:30 PM






 
           

Deputy Mayor Sizer, In the Chair

           

Present

City Officials

Councillors Signoretti, Vagnini, Kirwan, Lapierre, Jakubo, Sizer, Reynolds

Ed Archer, Chief Administrative Officer; Kevin Fowke, General Manager of Corporate Services; Eric Labelle, City Solicitor and Clerk; Melissa Zanette, Mayor's Chief of Staff; Ron Foster, Auditor General [A12:54 p.m.]; Gabrielle Servais, Coordinator of Human Resources [A 12:54 p.m.]; Trevor Bain, Chief of Fire and Paramedic Services, General Manager of Community Safety [A 12:54 p.m.]

             
           

Declarations of Pecuniary Interests and the general nature thereof

           
  None declared
             
Closed Session
The following resolution was presented:
 
CC2017-235 Signoretti/Lapierre: THAT the City of Greater Sudbury moves to Closed Session to deal with four (4) items; three (3) items regarding Personal Matters - Identifiable Individual(s); and one (1) item regarding Labour Relations / Employee Negotiations providing an update on negotiations with CLAC Local 920 and IAFF (SPFFA) in accordance with the Municipal Act 2001, s. 239(2)(b)(d)
CARRIED
             

Council moved into Closed Session at 11:45 a.m.

           
Recess At 1:50 p.m. Council recessed.
             
Reconvene At 2:10 p.m., Council commenced the Open Session in the Council Chambers
             
 
           
Present Councillors Signoretti, Vagnini, Montpellier, Dutrisac, Kirwan, Lapierre, Jakubo, Sizer, Cormier, Reynolds, Landry-Altmann [D 5:23 p.m.]
             
City Officials Ed Archer, Chief Administrative Officer; Kevin Fowke, General Manager of Corporate Services; Tony Cecutti, General Manager of Growth and Infrastructure; Eric Labelle, City Solicitor and Clerk; Ed Stankiewicz, Executive Director of Finance, Assets and Fleet; Trevor Bain, Chief of Fire and Paramedic Services, General Manager of Community Safety; Eliza Bennett, Director of Communications and Community Engagement; Ron Foster, Auditor General, Melissa Zanette, Mayor's Chief of Staff; Luisa Valle, Director of Children and Citizen Services; Ian Wood, Director of Economic Development; Ryan Humeniuk, Physician Recruitment Coordinator; Jesse Oshell, Assistant Deputy Chief; Kristen Newman, Deputy City Solicitor/Deputy Clerk; Rachelle Adriaans, Legislative Compliance Coordinator; Renée Stewart, Clerk's Services Assistant 
             
           

Declarations of Pecuniary Interests and the general nature thereof

           
  None declared


Matters Arising from the Closed Session

..   Deputy Mayor Sizer, as Chair of the Closed Session, reported that Council met in Closed Session to deal with four (4) items; three (3) items regarding Personal Matters - Identifiable Individual(s); and one (1) item regarding Labour Relations / Employee Negotiations providing an update on negotiations with CLAC Local 920 and IAFF (SPFFA) in accordance with the Municipal Act 2001, s. 239(2)(b)(d). Direction was given to staff with respect to two (2) of these matters.

Matters Arising from Operations Committee

..  

August 21, 2017

Councillor Kirwan, as Chair of the Operations Committee, reported on the matters arising from the Operations Committee meeting of August 21, 2017.

The following resolution was presented:

CC2017-236 Lapierre/Signoretti: THAT the City of Greater Sudbury approves the Operations Committtee resolutions OP2017-12 to OP2017-17 inclusive from the meeting of August 21, 2017.

CARRIED

The following are the Operations Committee resolutions:

Direction RE: Enhanced Sidewalk Winter Maintenance Plan

OP2017-12 Reynolds/Dutrisac: THAT staff be directed to prepare a budget enhancement option to provide "continuous" plowing/sanding service to sidewalks during the 2018 budget process.

CARRIED

Traffic Control – Various Uncontrolled Intersections (Resolutions 1-4)

OP2017-13 Dutrisac/Reynolds: THAT the City of Greater Sudbury controls traffic at the intersection of Connaught Avenue and Kincora Court with a stop sign facing westbound traffic on Kincora Court, as described in the report entitled Traffic Control -Various Uncontrolled Intersections, from the General Manager of Growth and Infrastructure Services, dated July 26, 2017.

CARRIED

OP2017-14 Reynolds/Dutrisac: THAT the City of Greater Sudbury controls traffic at the intersection of Hillsdale Crescent and Mark Street with a yield sign facing northbound traffic on Mark Street, as described in the report entitled Traffic Control - Various Uncontrolled Intersections, from the General Manager of Growth and Infrastructure Services, dated July 26, 2017.

CARRIED

OP2017-15 Dutrisac/Reynolds: THAT the City of Greater Sudbury controls traffic at the intersection of Lakeview Drive and Crown Street with a yield sign facing northbound traffic on Crown Street, as described in the report entitled Traffic Control -Various Uncontrolled Intersections, from the General Manager of Growth and Infrastructure Services, dated July 26, 2017.

CARRIED

OP2017-16 Reynolds/Dutrisac: THAT a By-Law be prepared to amend Traffic and Parking By-Law 2010-1 in the City of Greater Sudbury to implement the recommended changes all in accordance with the report entitled Traffic Control - Various Uncontrolled Intersections, from the General Manager of Growth and Infrastructure Services, dated July 26, 2017.

CARRIED

Sidewalk Priority Index

OP2017-17 Dutrisac/Reynolds: THAT the City of Greater Sudbury approves the Sidewalk Priority Index and guidelines as described in the report entitled "Sidewalk Priority Index" for the delivery of the 2018 capital budget, from the General Manager of Growth and Infrastructure, dated August 2, 2017.

AND THAT the City of Greater Sudbury continues to refine the Sidewalk Priority Index and bring forward a report to the Operations Committee, when and if required, outlining any necessary refinements.

CARRIED

Matters Arising from Emergency Services Committee

..  

August 21, 2017

Councillor Lapierre, as Chair of the Emergency Services Committee, reported on the matters arising from the Emergency Services Committee meeting of August 21, 2017.

The following resolution was presented:

CC2017-237 Signoretti/Lapierre: THAT the City of Greater Sudbury approves the Emergency Services Committee resolution ES2017-03 from the meeting of August 21, 2017.

CARRIED

The following is the Emergency Services Committee resolution:

Direction RE: Paramedic Services – Illnesses and Absences

ES2017-03 Lapierre/Signoretti: THAT staff be directed to provide a report regarding Illness and absences for career Fire Fighters at the October 2017 Emergency Services Committee meeting.

CARRIED

Matters Arising from Community Services Committee

..  

August 21, 2017

Councillor Lapierre, as Chair of the Community Services Committee, reported on the matters arising from the Community Services Committee meeting of August 21, 2017.

The following resolution was presented:

CC2017-238 Lapierre/Signoretti: THAT the City of Greater Sudbury approves Community Services Committee resolutions CS2017-20 to CS2017-21 inclusive from the meeting of August 21, 2017.

CARRIED

The following are the Community Services Committee resolutions:

Handi-Transit Miscellaneous User Fee By-law

CS2017-20 Kirwan/Jakubo: THAT the City of Greater Sudbury directs staff to amend the Miscellaneous User Fee By-Law to allow for Handi-Transit passes to be transferable on the Greater Sudbury Transit system as outlined in the report entitled "Handi-Transit Miscellaneous User Fee By-Law", from the General Manager of Community Development, dated August 1, 2017.

CARRIED

Off The Street Emergency Shelter Program

CS2017-21 Jakubo/Kirwan: THAT the City of Greater Sudbury enter into a sole source agreement with the Canadian Mental Health Association to operate the Off The Street Low Barrier Emergency Shelter Program starting in November 2017 for the next five years;

AND THAT the City of Greater Sudbury explore options with the Canadian Mental Health Association to further develop and expand the future operation of the Low Barrier Emergency Shelter Program, as outlined in the report entitled "Off The Street Emergency Shelter Program" from the General Manager of Community Development, dated August 1, 2017.

CARRIED

Matters Arising From the Planning Committee

..  

August 21, 2017

Councillor Lapierre, as Vice-Chair of the Planning Committee, reported on the matters arising from the Planning Committee meeting of August 21, 2017.

The following resolution was presented:

CC2017-239 Reynolds/Lapierre: THAT the City of Greater Sudbury approves Planning Committee resolutions PL2017-120 to PL2017-123 and PL2017-125 to PL2017-133 inclusive from the meeting of August 21, 2017.

CARRIED

The following are the Planning Committee resolutions:

Luc Rainville, Hector Rainville & Elizabeth Rainville – Application for rezoning in order to eliminate the split zoning that results from a lot addition with abutting PIN 73500-0265, 2801 Main Street, Blezard Valley

PL2017-120 Jakubo/Sizer: THAT the City of Greater Sudbury approves the application by Luc Rainville, Hector Rainville & Elizabeth Rainville to amend Zoning By law 2010-100Z by changing the zoning classification from "A", Agricultural to "R1-4", Low Density Residential One on lands described as Part of PIN 73500-0190, Part of Parcel 31264 S.E.S., in Lot 11, Concession 5, Township of Blezard.

CARRIED

1679600 Ontario Ltd. - Application for rezoning in order to remove a split-zoning of the subject lands and to allow for an addition to the existing building and parking area on the southerly portion of the lands, 2380 Long Lake Road, Sudbury

PL2017-121 Sizer/Jakubo: THAT the City of Greater Sudbury approves the application by 1679600 Ontario Ltd. to amend Zoning By-law 2010-100Z to change the zoning classification from "R1-5", Low Density Residential One to "C3(S)", Limited General Commercial Special on those lands described as PIN 73475-0762, Part 1, Plan 53R-13564, Lot 6, Concession 6, Township of Broder, subject to the following conditions:

1.That prior to the enactment of the amending zoning by-law:

a) The owner shall have entered into a site plan agreement with the City and said site plan control agreement shall be registered on title to the satisfaction of the Director of Planning Services; and,

b) The owner shall have brought all outstanding Ontario Building Code infractions into compliance for the building at 2380 Long Lake Road to the satisfaction of the Chief Building Official.

2.That the amending zoning by-law include the required variances to the Zoning By-law development standards identified in the final plan in the site plan control agreement.

CARRIED

Vale Canada Ltd. – Application for Zoning By-law Amendment in order to facilitate the creation of six waterfront rural lots containing existing seasonal residential uses, Agnew Lake

PL2017-122 Jakubo/Sizer: THAT the City of Greater Sudbury approves the application by Vale Canada Ltd. to amend Zoning Bylaw 2010-100Z to change the zoning classification from "RU", Rural to "SLS', Seasonal Limited Service and "SLS(S)", Seasonal Limited Service Special on a portion of those lands described as PINs 73384-0056 & 73384-0004, Parcel 5054 & Part of Parcel 657, Lots 1 to 3, Concession 2, Township of Hyman, subject to the following conditions:

1.That prior to the enactment of the amending zoning by-law the owner shall provide a registered survey plan identifying the portions of the subject lands to be rezoned to the satisfaction of the Director of Planning Services in order to enable preparation of the amending zoning by-law; and,

2.That the amending zoning by-law contain the following site specific provisions:

a) That the westerly portion of the subject lands referred to as the Cesar Camp in the staff report from the General Manager of Growth and Infrastructure dated July 25, 2017 be permitted a minimum lot area of 6,500 square metres; and,

b) That all existing buildings and accessory buildings and structures as presently located on the lands be permitted.

CARRIED

City of Greater Sudbury. - Application for a temporary use by-law in order to permit a food bank and the temporary use of two storage containers for a period of three (3) years, 4611 St. Joseph Street, Hanmer

PL2017-123 Sizer/Jakubo: THAT the City of Greater Sudbury approves the application by the City of Greater Sudbury to amend the Zoning By-law 2010-100Z with respect to lands described as PIN 73503-1158, Parcel 22063 SES, Lot 60, Plan M 453, Lot 1, Concession 3, Township of Hanmer to permit a food bank in accordance with Section 39 of the Planning Act for a temporary period of three (3) years.

AND THAT the request to permit a maximum of two storage containers on the subject lands be approved for a temporary period of up to three years, subject to the following condition:

1. That the owner erects an opaque fence buffering the two storage containers to the satisfaction of the Director of Planning Services by no later than December 1, 2017.

CARRIED

L.S. Bock Developments Inc. - Request for extension of conditional approval of rezoning application File 751-6/14-29, 953 Howey Drive, Sudbury

PL2017-125 Sizer/Jakubo: THAT the City of Greater Sudbury approves the extension of rezoning application File # 751-6/14-29 by L.S. Bock Developments Inc. on lands described as PIN 73582 0090, Parcel 13056 S.E.S., Lot 116, Plan M-131 in Lot 3, Concession 3, Township of McKim for a period of one (1) year to March 31, 2018.

CARRIED

1866496 Ontario Inc. – Request to Extend a Zoning By-law Amendment Approval, 363 Victoria Street, Sudbury

PL2017-126 Jakubo/Sizer:THAT the City of Greater Sudbury approves the extension of Zoning By-law Amendment Application, File #751-6/15-2, by 1866496 Ontario Inc. on those lands described as PIN 73586-0494, Instrument 89523, Lot 116, Plan 48, Lot 7, Concession 3, Township of McKim, for a period of one year until June 23, 2018.

CARRIED

Vesting of Failed Tax Sale Properties

PL2017-127 Sizer/Jakubo: THAT the City of Greater Sudbury authorizes the vesting of four vacant properties legally described as: (1) PIN 73496-0690(LT); (2) PIN 73494-0943(LT); (3) PIN 73495-1063(LT); and (4) PIN 73469-0150(LT);

AND THAT the outstanding taxes, penalties, interest and tax sale fees be written off as uncollectible as of the date of registration of the Notice of Vesting;

AND THAT a By-law be prepared authorizing the vesting and tax write-off as provided, all in accordance with the report from the General Manager of Corporate Services, dated July 18, 2017.

CARRIED

Deeming By-law for Lots 136 and 137 Plan M-932, 248 Anderson Drive, Lively

PL2017-128 Jakubo/Sizer: THAT the City of Greater Sudbury approves designating Lots 136 and 137, Plan M-932 as being deemed not to be part of a registered plan for the purposes of Section 50(3) of the Planning Act;

AND THAT Staff be directed to prepare a by-law for Council to enact deeming Lots 136 and 137 of Plan M-932 not to be part of a plan of subdivision for the purposes of Subsection 50(3) of the Planning Act.

CARRIED

Deeming By-law for Lots 85, 86 and 87, Plan M-41, 44 Kingsmount Blvd.

PL2017-129 Sizer/Jakubo: THAT the City of Greater Sudbury approves designating Lots 85, 86 and 87, Plan M-41 as being deemed not to be part of a registered plan for the purposes of Section 50(3) of the Planning Act; and That Staff be directed to prepare a by-law for Council to enact deeming Lots 85, 86 and 87 of Plan M-41 not to be part of a plan of subdivision for the purposes of Subsection 50(3) of the Planning Act.

CARRIED

Boivin Holdings Inc. - Application for official plan amendment and rezoning to permit additional uses, 352 Mountain Street, Sudbury

Recommendation regarding Application for Official Plan Amendment:

PL2017-130 Jakubo/Sizer: THAT the City of Greater Sudbury approves the application by Boivin Holdings Inc. to amend the Official Plan for the City of Greater Sudbury in order to change the designation of a portion of the subject lands from Parks & Open Space and Living Area 1 to General Industrial for the lands described as Part of PIN 02732-1401 & 02123 1403, Parcel 24736 & 1544, Parts 1 - 6, Plan 53R 14920, Part of Part 2, Plan SR-1960, Lot 4, Concession 4, Township of McKim.

CARRIED

Resolution regarding Rezoning Application:

PL2017-131 Sizer/Jakubo: THAT the City of Greater Sudbury approves the application by Boivin Holdings Inc. to amend By-law 2010 100Z being the City of Greater Sudbury Zoning By-law by changing the zoning classification of lands described as Part of PIN 02732-1401 & 02123-1403, Parcel 24736 & 1544, Parts 1 - 6, Plan 53R-14920, Part of Part 2, Plan SR-1960, Lot 4, Concession 4, Township of McKim from "M1(25)", Mixed Light Industrial/Service Commercial Special and "OSP", Open Space Private to a revised "M1 (25)", Mixed Light Industrial/Service Commercial Special subject to the following conditions:

1. That in addition to the uses permitted in the M1 (25) zone, the following shall be permitted:

i) Light Industrial Uses limited to: designing and/or producing apparel and finished textile products other than the production of synthetic fibres, the fabrication or assembly, storage and distribution of finished metal products, lumber products, light machinery, computer software, electronic products or components, finished plastic-ware or similar articles and warehousing or storing of goods or materials indoors; and

ii) Service Trade Uses limited to: a service shop, a custom print or copy shop, business premises for a printer, plumber, electrician, tinsmith, cabinet maker, upholsterer, office cleaning services, and locksmith; and

iii) Home Improvement Centre.

2. That the owner provide the Development Approvals Section with a registered survey plan outlining the lands to be rezoned to enable the preparation of an amending Zoning By-law.

3. That prior to the enactment of the amending by-law a sanitary sewer test maintenance chamber shall be installed on the existing sanitary service to the satisfaction of the General Manager of Growth & Infrastructure.

4. That prior to the enactment of the amending by-law the shipping container shall be removed to the satisfaction of the Director of Planning Services.

CARRIED

Downtown Sudbury Community Improvement Plan: Results of Expression of Interest Period

PL2017-132 Jakubo/Sizer: THAT the City of Greater Sudbury accepts the 33 complete applications received under the Downtown Sudbury Community Improvement Plan, as described in the August 2, 2017, report from the General Manager of Growth and Infrastructure;

AND THAT Staff be directed to request a Stage 2 proposal from the proponents of 7 Pine Street and 20 Ste Anne Road;

AND THAT Staff be directed to prepare business cases to be considered as part of the 2018 Budget for up to $3,330,007 over 5 years, which includes up to $2,100,000 for the complete applications and up to $1,200,000 for the stage 2 proposals, and which is based on anticipated cash outflow to fund the applications.

CARRIED

Bill 139: Building Better Communities and Conserving Watersheds Act

PL2017-133 Sizer/Jakubo: THAT the City of Greater Sudbury directs staff (General Manager of Growth and Infrastructure) to submit comments to the Ministry of Municipal Affairs on the proposed Bill 139 on behalf of the City of Greater Sudbury.

CARRIED

Matters Arising from Hearing Committee

..  

August 22, 2017

Councillor Signoretti, as Chair of the Hearing Committee, reported on the matters arising from the Hearing Committee meeting of August 22, 2017.

The following resolution was presented:

CC2017-240 Kirwan/Lapierre: THAT the City of Greater Sudbury approves Hearing Committee resolution HC2017-06 from the meeting of August 22, 2017.

CARRIED

The following is the Hearing Committee resolution:

Tax Adjustment for 490 Ramsey Lake Road -- Roll #060.040.025.00.0000

HC2017-06 Kirwan/Reynolds: THAT the City of Greater Sudbury accept the decision provided by the Municipal Property Assessment Corporation regarding 490 Ramsey Lake Road, Sudbury and that the application by John Hicks and Debra Maclennan be processed as "no recommendation"; and

FURTHER that the owners be advised that in accordance with Section 357 (7) of the Municipal Act, the option exists for them to appeal the Committee's decision to the Assessment Review Board of Ontario.

CARRIED

Adopting, Approving or Receiving Items in the Consent Agenda

..  

The following resolution was presented:

CC2017-241 Lapierre/Reynolds: THAT the City of Greater Sudbury approves Consent Agenda Items C-1 to C-11 inclusive.

CARRIED

The following are the Consent Agenda items:

Minutes

C-1 ..   Special City Council Minutes of June 26, 2017

CC2017-242 Lapierre/Reynolds: THAT the City of Greater Sudbury adopts the Special City Council meeting minutes of June 26, 2017.

CARRIED

C-2 ..   Planning Committee Minutes of June 26, 2017

CC2017-243 Lapierre/Reynolds: THAT the City of Greater Sudbury adopts the Planning Committee meeting minutes of June 26, 2017.

CARRIED

C-3 ..   City Council Minutes of June 27, 2017

CC2017-244 Reynolds/Lapierre: THAT the City of Greater Sudbury adopts the City Council meeting minutes of June 27, 2017.

CARRIED

C-4 ..   Special City Council Minutes of June 28, 2017

CC2017-245 Signoretti/Lapierre: THAT the City of Greater Sudbury adopts the City Council meeting minutes of September 19, 2017.

CARRIED

C-5 ..   Operations Committee Minutes of July 10, 2017

CC2017-246 Lapierre/Signoretti: THAT the City of Greater Sudbury adopts the Operations Committee minutes of July 10, 2017.

CARRIED

C-6 ..   Community Services Committee Minutes of July 10, 2017

CC2017-247 Signoretti/Lapierre: THAT the City of Greater Sudbury adopts the Community Services Committee meeting minutes of July 10, 2017.

CARRIED

C-7 ..   Planning Committee Minutes of July 10, 2017

CC2017-248 Kirwan/Jakubo: THAT the City of Greater Sudbury adopts the Planning Committee meeting minutes of July 10, 2017.

CARRIED

C-8 ..   Finance and Administration Committee Minutes of July 11, 2017

CC2017-249 Jakubo/Kirwan: THAT the City of Greater Sudbury adopts the Finance and Administration Committee meeting minutes of July 11, 2017.

CARRIED

C-9 ..   City Council Minutes of July 11, 2017

CC2017-250 Kirwan/Jakubo: THAT the City of Greater Sudbury adopts the City Council meeting minutes of July 11, 2017.

CARRIED

Routine Management Reports

C-10 ..   Administrative Corrections to the Minutes of October 17, 2016 Plannning Committtee Meeting

Report dated July 11, 2017 from the General Manager of Corporate Services regarding Administrative Corrections to the Minutes of October 17, 2016 Plannning Committtee Meeting.

CC2017-251 Jakubo/Kirwan: THAT the City of Greater Sudbury adopts the administrative corrections to page 18 of the Planning Committee minutes of the October 17, 2016 meeting, as outlined in the report dated July 11, 2017 from the General Manager of Corporate Services.

CARRIED

C-11 ..   City of Greater Sudbury 2017-2021 Multi-Year Accessibility Plan

Report dated July 26, 2017 from the General Manager of Corporate Services regarding City of Greater Sudbury 2017-2021 Multi-Year Accessibility Plan.

CC2017-252 Kirwan/Jakubo: THAT the City of Greater Sudbury adopts the 2017-2021 Multi-Year Accessibility Plan as presented in the report from the General Manager of Corporate Services dated July 26, 2017;

AND that the Members of the Accessibility Advisory Panel be thanked for their contributions to the Plan.

CARRIED

Correspondence for Information Only

C-12 ..   2016 Employee Survey

Report dated July 31, 2017 from the Director of Communications and Community Engagement regarding 2016 Employee Survey .

For Information Only.

C-13 ..   Notices Regarding Automatic Rent Reductions

Report dated June 28, 2017 from the General Manager of Corporate Services regarding Notices Regarding Automatic Rent Reductions.

For Information Only.

C-14 ..   Public Sale for Tax Arrears Under the Municipal Act - September 27, 2017

Report dated July 14, 2016 from the Acting Chief Financial Officer/City Treasurer regarding Public Sale for Tax Arrears Under the Municipal Act - September 28, 2016.

For Information Only.


C-16 ..   Update on Implementation Plan for Council's Strategic Plan

Report dated August 4, 2017 from the General Manager of Corporate Services regarding Update on Implementation Plan for Council's Strategic Plan.

For Information Only.

C-17 ..   Response to Questions to Audit Committee from the Beaver Lake Fire Committee

Report dated July 20, 2017 from the Auditor General regarding Response to Questions to Audit Committee from the Beaver Lake Fire Committee.

For Information Only.

C-15 ..   Contract Awards Exceeding $50,000.00 January - May 2017

Report dated August 2, 2017 from the Executive Director of Finance, Assets and Fleet regarding Contract Awards Exceeding $50,000.00 January - May 2017.

For Information Only.

Managers' Reports

R-18 ..   Primary Healthcare Provider Recruitment and Retention Program Update

Report dated July 31, 2017 from the Director of Economic Development regarding Primary Healthcare Provider Recruitment and Retention Program Update.

The following resolution was presented:

CC2017-253 Jakubo/Kirwan: THAT the City of Greater Sudbury approves Option 1 as outlined in the report entitled "Primary Healthcare Provider Recruitment and Retention Program Update", from the Chief Administrative Officer, dated July 31, 2017.

Option #1

That staff be directed to prepare a business case option for one time funding for Primary Healthcare Provider Recruitment Incentives, in the amount of $150,000., for consideration during the 2018 Budget Process.

CARRIED

Recess

At 3:23 p.m. Council recessed.

Reconvene

At 3:33 p.m Council reconvened.

R-19 ..   Capreol 2018 CIP Phase One Funding Sources

Report dated August 8, 2017 from the General Manager of Growth and Infrastructure regarding Capreol 2018 CIP Phase One Funding Sources.

The following resolution was presented:

CC2017-254 Jakubo/Kirwan: THAT the City of Greater Sudbury directs staff to proceed with construction of Phase One of the Capreol 2018 CIP including the options identified in the report from the General Manager of Growth and Infrastructure entitled “Capreol 2018 CIP Phase One Funding Sources” dated August 8th, 2017, and any associated land acquisition, with completion of the infrastructure components by no later than the end of June 2018;

AND THAT staff be authorized to issue a Change Order for Contract ENG17-32 Pavement Rehabilitation Various Locations for Phase One of the Capreol 2018 CIP;

AND FURTHER THAT the costs for Phase One of the Capreol 2018 CIP be funded from the sources identified in the report including $425,500 from the Local Roads Section of the 2018 Capital Budget and $240,000 from the Leisure 2018 Capital Budget;

AND FURTHER THAT other funding from reallocation of completed and/or cancelled projects be used toward Phase One of the Capreol 2018 CIP as identified in the report.

CARRIED
R-20 ..   Report on Filming in Residential Areas

Report dated August 2, 2017 from the Chief Administrative Officer regarding Report on Filming in Residential Areas.

The following resolution was presented:

CC2017-255 Jakubo/Kirwan: THAT the City of Greater Sudbury approves the recommendation as outlined in the staff report entitled “Filming in Residential Areas” dated August 2, 2017, in support of the existing Film By-Law, and directs staff to update and strengthen the Greater Sudbury Film Guidelines based on industry best practices regarding filming specific to production duration and hours of filming on both public and private property, including in residential areas; and

THAT this approach is brought forward for a fulsome review, including public and industry consultation, in 2019 in advance of the Film By-Law expiry on January 1, 2020.

CARRIED
R-21 ..   Montrose Avenue Development Charge Credit and Cost Sharing Applications

Report dated August 1, 2017 from the General Manager of Growth and Infrastructure regarding Montrose Avenue Development Charge Credit and Cost Sharing Applications.

The following resolution was presented:

CC2015-256 Kirwan/Jakubo: THAT the City of Greater Sudbury approves the cost sharing and development charge credit applications by Dalron Construction Ltd. for the extension of Montrose Avenue from Forestdale Drive to Woodbine Avenue as recommended in the report entitled “Montrose Avenue Development Charge Credit and Cost Sharing Applications” dated August 1, 2017 from the General Manager of Growth and Infrastructure;

AND THAT the Executive Director of Finance, Assets and Fleet be directed to negotiate and enter into a Development Charge Credit agreement with Dalron Construction Ltd. for the extension of Montrose Avenue from Forestdale Drive to Woodbine Avenue;

AND THAT the General Manager of Growth and Infrastructure be directed to negotiate and enter into a Cost Sharing Agreement with Dalron Construction Ltd. for the extension of Montrose Avenue from Forestdale to Woodbine Avenue, which includes the parameters outlined in the report;

AND FURTHER THAT Development Charge Credits of 50% be funded from the Development Charges Reserve Fund - Roads and the Capital Financing Reserve Fund - Roads and the Cost Sharing portion of 25% be funded from the Growth Related Projects Capital Envelope from prior years.

Rules of Procedure

Councillor Landry-Altmann requested a simultaneous written recorded vote

YEAS: Councillors Signoretti, Vagnini, Dutrisac, Kirwan, Lapierre, Jakubo and Sizer.

NAYS: Councilllors Montpellier, Cormier, Reynolds and Landry-Altmann.

CARRIED
R-22 ..   Event Centre Development

Report dated August 9, 2017 from the Chief Administrative Officer regarding Event Centre Development.

The following resolution was presented:

Resolution 1:

CC2017-257 Jakubo/Kirwan: THAT the General Manager of Community Development be authorized to enter into the following agreements:

a.On a single-source basis with Cumulus Architects Inc for the development of a Site Design Strategy at a cost not to exceed $387,000 plus applicable taxes, with costs to be shared by Gateway Casinos and Entertainment Limited and with 1915695 Ontario Limited (Zulich) such that the City’s share does not exceed one-third of the total cost;

b.With Gateway Casinos and Entertainment Limited and with Zulich for sharing the cost of a site concept plan on terms satisfactory to the Chief Administrative Officer and Executive Director, Finance, Assets and Fleet;

Motion for Deferral

Councillor Signoretti moved to defer this item to another City Council meeting in order for all Councillors and the Mayor to be present for the decision.

Rules of Procedure

Councillor Landry-Altmann requested a simultaneous written recorded vote.

YEAS: Councillors Signoretti, Lapierre and Landry-Altmann.

NAYS: Councillors Vagnini, Montpellier, Dutrisac, Kirwan, Jakubo, Sizer, Comier and Reynolds.

DEFEATED

Resolution to Proceed past 5:00 p.m.

Kirwan/Jakubo: THAT this meeting proceeds past the hour of 5:00 p.m.

CARRIED BY TWO-THIRDS MAJORITY

Councillor Signoretti presented the following amendment:

CC2017-257A Signoretti/Montpellier: THAT Resolution 1 a) be amended to read as follows:

a)A contract for the development of a site design strategy, subject to the results of a competitive bid solicitation, with the expenditure temporarily funded from the Tax Rate Stabilization Reserve Pending the approval of the Event Centre financing plan in the 2018 capital budget.

Rules of Procedure

Councillor Signoretti requested a simultaneous written recorded vote.

YEAS: Councillors Signoretti, Montpellier, Lapierre and Landry-Altmann.

NAYS: Councillors Vagnini, Dutrisac, Kirwan, Jakubo, Sizer, Comier and Reynolds.

DEFEATED

The following resolutions were presented:

Rules of Procedure

Councillor Signoretti requested a simultaneous written recorded vote for all resolutions for this report.

Resolution 1:

CC2017-257 Jakubo/Kirwan: THAT the General Manager of Community Development be authorized to enter into the following agreements:

a.On a single-source basis with Cumulus Architects Inc for the development of a Site Design Strategy at a cost not to exceed $387,000 plus applicable taxes, with costs to be shared by Gateway Casinos and Entertainment Limited and with 1915695 Ontario Limited (Zulich) such that the City’s share does not exceed one-third of the total cost;

b.With Gateway Casinos and Entertainment Limited and with Zulich for sharing the cost of a site concept plan on terms satisfactory to the Chief Administrative Officer and Executive Director, Finance, Assets and Fleet;

YEAS: Councillors Vagnini, Dutrisac, Kirwan, Jakubo, Sizer, Cormier and Reynolds.

NAYS: Councillor Signoretti, Montpellier, Lapierre and Landry-Altmann.

CARRIED

Resolution 2:

CC2017-258 Jakubo/Kirwan: THAT staff be authorized to submit a re-zoning application on behalf, and with the consent, of the property owner to include “public arena” as a permitted use;

YEAS: Councillors Vagnini, Dutrisac, Kirwan, Lapierre, Jakubo, Sizer, Cormier, Reynolds and Landry-Altmann.

NAYS: Councillors Signoretti and Montpellier.

CARRIED

Resolution 3:

CC2017-259 Kirwan/Jakubo: THAT the General Manager of Community Development be delegated authority to negotiate, execute and subsequently amend or extend any agreements, including, without limitation, agreements for cost-sharing, professional and consulting services and for non-competitive purchases with a total acquisition cost of $50,000 or more, including instruments, assurances and any other documents as may be necessary to complete the Event Centre Project subject to Council’s approval of and in accordance with:

- A Site Design Strategy

- A financing plan

- Criteria used to evaluate proposals leading to the selection of a successful proponent to construct the Event Centre;

AND THAT a by-law be presented to formalize the decisions and authorities delegated to staff herein.

YEAS: Councillors Vagnini, Montpellier, Dutrisac, Kirwan, Lapierre, Jakubo, Sizer, Cormier, Reynolds and Landry-Altmann.

NAYS: Councillor Signoretti.

CARRIED

By-Laws

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The following resolution was presented:

CC2017-260 Kirwan/Jakubo: THAT the City of Greater Sudbury read and pass By-law 2017-135 to and including By-law 2017-157.

CARRIED

The following are the By-Laws:


2017-135
A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of August 22nd, 2017


2017-136
A By-law of the City of Greater Sudbury to Deem Lots 1, 2 and 3 on Plan 4S not to be a Plan of Subdivision for the Purposes of Subsection 4 of Section 50 of the Planning Act

Planning Committee Resolution #PL2017-117


2017-137
A By-law of the City of Greater Sudbury to Authorize an Agreement with March of Dimes Canada Non-Profit Housing Corporation in accordance with the 2016 Social Infrastructure Fund (SIF) Program of the Ministry of Municipal Affairs and Housing

City Council Resolution #CC2017-133


2017-138
A By-law of the City of Greater Sudbury to Authorize a Lease Agreement between Robin and Gail Pauley as Landlords and the City of Greater Sudbury as Tenant for the Lands and Premises at 39 Kari Road, Wahnapitae

Planning Committee Resolution PL2017-113


2017-139
A By-law of the City of Greater Sudbury to Authorize the Payment of Grants from the Healthy Community Initiative Fund, Ward 2

City Council Resolution #CC2017-217

(This by-law authorizes grants funded through the Healthy Community Initiative Fund for Ward 2.)


2017-140
A By-law of the City of Greater Sudbury to Authorize Various Tax Extension Agreements

(This by-law authorizes the Treasurer to sign tax extension agreements where appropriate, for properties on which tax arrears certificates have been registered.)
Report dated July 20, 2017 from the General Manager of Corporate Services regarding 2017 Tax Extension Agreements.
 


2017-141
A By-law of the City of Greater Sudbury to Authorize the Cancellation, Reduction or Refund of Realty Taxes

City Council Resolution #CC2017-218

(This By-law provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)


2017-142
A By-law of the City of Greater Sudbury to Amend By-law 2010-1 being a By-law to Regulate Traffic and Parking on Roads in the City of Greater Sudbury

Operations Committee Resolution #OP2017-10

(This by-law amends the Traffic & Parking By-law to implement changes approved by Council related to pedestrian crossovers on Southview Drive and Bouchard Street, Sudbury.)


2017-143
A By-law of the City of Greater Sudbury to Amend By-law 2017-2 being a By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City

(This by-law updates certain appointments to reflect staff changes.)


2017-144
A By-law of the City of Greater Sudbury to Amend By-law 2017-5 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Officers of the City

(The amending by-law updates certain titles and implements some minor housekeeping changes.)


2017-145
A By-law of the City of Greater Sudbury to Amend By-law 2014-1 being a By-law of the City of Greater Sudbury Governing Procurement Policies and Procedures

(This by-law amends the definition of Executive Leadership Team to reflect the retirement of the Executive Director of Legislative Services / City Clerk.)


2017-146
A By-law of the City of Greater Sudbury to Amend By-law 2009-178 being a By-law of the City of Greater Sudbury to Set Out Interpretive Provisions Applying to All By-Laws of the City of Greater Sudbury

(This amending by-law adds provisions to assist in interpreting existing by-laws and agreements resulting from the retirement of the Executive Director of Legislative Services / City Clerk.)


2017-147
A By-law of the City of Greater Sudbury to Establish the Position and Duties of the External Advisor to the Audit Committee

City Council Resolution CC2017-227


2017-148F
A By-law of the City of Greater Sudbury Respecting the Remuneration to Members of Council of the City of Greater Sudbury and Local Boards

(This by-law replaces the existing by-law in order to provide for remuneration of the External Advisor to the Audit Committee, to provide for a remuneration schedule for April 1, 2017 to March 31, 2018 and reflect the changes resulting from the separation of the Community Development and Emergency Services Committees.)


2017-149
A By-law of the City of Greater Sudbury to Authorize an Option to Purchase for the Event Centre from 1916596 Ontario Limited being Part of PIN 73561-0264 (LT), PIN 73561-0282 LT) and PIN 73561-0261(LT) located on Kingsway, Sudbury

City Council Resolution #CC2017-185

(This by-law provides authority to execute the option to purchase for the Event Centre and related agreements including the cost sharing agreement for the road construction, and an agreement for a conceptual plan for an entertainment centre, and to exercise various authorities related to these agreements.)


2017-150Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2016-28

(This by-law rezones the subject property to “R3(61)”, Medium Density Residential Special in order to permit a fourth dwelling unit in a legal existing triplex -2401287 Ontario Inc., 897 Westmount Avenue, Sudbury.)


2017-151Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2016-61

(This by-law rezones the subject property to “R3(62)”, Medium Density Residential Special in order to permit a four-unit multiple dwelling on the vacant westerly portion of the property – Sunbeam Meats Ltd, 427-433 Laforest Avenue, Sudbury.)


2017-152Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2017-99

(This by-law rezones the subject lands to “R2-2(31)”, Low Density Residential Two in order to permit a multiple dwelling containing four residential dwelling units - Francis & Darlene Pickford, 2398 Lasalle Boulevard, Sudbury.)


2017-153Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2017-109

(This by-law rezones the subject property to “R3(60)”, Medium Density Residential Special in order to permit a dwelling with a maximum four (4) units and a maximum building height of one storey - André & Natalie Gauvin, Alexandre Street, Val Therese.)


2017-154Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2017-110

(This by-law rezones the subject property from “C1”, Local Commercial to “R3(63)”, Medium Density Residential Special in order to permit a four unit multiple dwelling - Maximum Construction North Limited, 237 Sixth Avenue, Lively.)


2017-155Z
A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Agenda of August 21, 2017

(This by-law rezones the subject property to “R1-4”, Low Density Residential One in order to eliminate the split zoning that results from a proposed lot addition with abutting PIN 73500-0265 (LT) - Luc Rainville, Hector Rainville & Elizabeth Rainville, 2801 Main Street, Blezard Valley.)


2017-156P
A By-Law of the City of Greater Sudbury to Adopt Plan Amendment No. 89 to the Official Plan for the City of Greater Sudbury

Planning Committee Resolution #PL2017-202

(The proposed amendment is a site-specific amendment to provide an exception to Section 6.2.2 to permit the severance of a lot having a frontage of less than 90 m and area of less than 30 ha. in the Agricultural Reserve - Ginette Filion and 1085937 Ontario Inc., Seguin Street, Chelmsford.)


2017-157
A By-law of the City of Greater Sudbury to Authorize an Agreement with Greater Sudbury Police Service for Dispatch Services

Emergency Services Resolution #ES2017-02

Motions

..  

The following resolution was presented:

CC2017-261 Jakubo/Kirwan WHEREAS 620 lane kilometers of the total 3600 lane km in the City of Greater Sudbury are gravel surfaced roads;

AND WHEREAS the industry best practice for gravel resurfacing suggests that gravel roads should receive a 150mm overbuild of granular material every 10 years;

AND WHEREAS the 2017 gravel budget for “loose top surface maintenance” is $573,858 for the entire City;

AND WHEREAS our current annual budget allocation allows us to resurface gravel roadways approximately every 100 years, and asphalt service levels are approximately every 85 years;

AND WHEREAS the City incorporates an Asset Management approach to road restoration and maintenance on three general categories of assets including asphalt, surface treatment and gravel;

NOW THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury directs staff to prepare a business case for the 2018 Budget to increase the budgets for “all three categories of surface maintenance” roads to reduce the resurface timing from current levels to options of every 100 years, 75 years, every 50 years, every 25 years and every 10 years.

CARRIED

Addendum

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No Addendum was presented.

Civic Petitions

..  

No Civic Petitions were submitted.

Question Period and Announcements

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Mountain Street Diversion Chanel

Councillor Landry-Altmann asked for an update on the Mountain Street diversion channel project.

Tony Cecutti, General Manager of Growth and Infrastructure, stated that he did not have an update and would look into it and provide the information to the Councillor at a later date.

Derelict Buildings

Councillor Montpellier asked what the City's process is for certain derelict buildings.

Tony Cecutti, General Manager of Growth and Infrastructure, stated that there are typically two (2) different policies that they follow when it comes to derelict buildings. The first is the Property Standards By-law and the second is the Ontario Building Code. They are taking action with the buildings to which the Councillor is referring to. One is before the courts and the other is a matter that will result in a demolition shortly.

Downtown Cameras

Councillor Vagnini asked if it was an option for our City to have cameras downtown specifically in the transit terminal area.

Kevin Fowke, General Manager of Corporate Services, stated that they have been working with the Police Service about enhancing their presence around the transit terminal area. He also stated that they do have cameras there but they are working on enhancing their capabilities in monitoring both at the terminal and other places.

Job Creation with Construction of Maley Drive

Councillor Vagnini asked how many employed jobs are currently working on the Maley Drive construction and further how many are from the community.

Tony Cecutti, General Manager of Growth and Infrastructure, stated that he does not have access to specific information at this time. They have things going for tender shortly which will help the economy within the City. He stated it would be difficult to obtain exactly how many workers are employed on that specific site.

Councillor Vagnini asked if there are any stipulations during the contract process that requires a certain amount of jobs to be local.

Tony Cecutti, General Manager of Growth and Infrastructure, stated municipalities in Ontario are bound by provisions of free trade agreements. They are not entitled to have specific contract provisions with respect to using only local workers. They do, however, encourage people to retain local businesses.

Notices of Motion

..  

Councillor Vagnini presented a Notice of Motion in regards to trespass roads, which will be presented at the next City Council meeting.

Adjournment

..   Kirwan/Jakubo: THAT this meeting does now adjourn. Time: 5:30 p.m.

CARRIED
 
Deputy Mayor Sizer, Chair
Eric Labelle, City Solicitor and Clerk