Agenda
City Council


City Council Meeting
Tuesday, April 10, 2018
Tom Davies Square
Brian Bigger, Chair

4:45 p.m. CLOSEDSESSION, COMMITTEE ROOM C-12
6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

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ROLL CALL

Resolution to move to Closed Session to deal with one (1) Acquisition or Disposition of Land Matter regarding property on Lourdes Street, Sudbury in accordance with the Municipal Act, 2001, s. 239(2)(c).
(RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Regreening Program: Forty-year Update
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(A presentation on the positive changes that have happened to the City's landscape over the past forty years because of its award-winning Regreening Program. Recent additions to the Program's operations that serve to enhance local biodiversity will also be highlighted.)

1.1 Regreening Program 40th Anniversary - Presentation to Council - April 8, 2018 (pdf)

  • Stephen Monet, Manager of Environmental Planning Initiatives
2. Update on Library/Art Gallery and Convention and Performance Centre Projects
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(Staff will provide an update on the Library/Art Gallery Project and the Greater Sudbury Convention and Performance Centre Project, including upcoming public consultations on Integrated Site Design.)

2.1 Project Update_April 10_Council_Final_1 (pdf)

  • Eleethea Savage, Manager of Special Projects

MATTERS ARISING FROM THE CLOSED SESSION

Deputy Mayor Landry- Altmann will rise and report on any matters discussed during the Closed Session. Council will then consider any resolution emanating from the Closed Session.

MATTERS ARISING FROM COMMUNITY SERVICES COMMITTEE

March 19, 2018

Council will consider, by way of one resolution, resolution CS2018-06, which is found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1260&itemid=rec. Any questions regarding the resolutions should be directed to Councillor Lapierre, Chair, Community Services Committee.

(RESOLUTION PREPARED)

MATTERS ARISING FROM FINANCE AND ADMINISTRATION COMMITTEE

March 20, 2018

Council will consider, by way of one resolution, resolution FA2018-05 which is found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1270&itemid=rec. Any questions regarding the resolutions should be directed to Councillor Jakubo, Chair, Finance and Administration Committee.

(RESOLUTION PREPARED)

MATTERS ARISING FROM OPERATIONS COMMITTEE

March 19, 2018

Council will consider, by way of one resolution, resolutions OP2018-04 to OP2018-07, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1253&itemid=rec. Any questions regarding the resolutions should be directed to Councillor Kirwan, Chair, Operations Committee.

(RESOLUTION PREPARED)

MATTERS ARISING FROM PLANNING COMMITTEE

March 26, 2018

Council will consider, by way of one resolution, resolutions PL2018-43 and PL2018-44, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1220&itemid=rec. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.

(RESOLUTION PREPARED)

March 28, 2018

Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.

(RESOLUTION PREPARED)

March 29, 2018

Council will consider, by way of one resolution, Planning Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.

(RESOLUTION PREPARED)

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 TO C-7)

MINUTES

C-1. 1.1 CC Minutes -Feb 27, 2018 (pdf)

City Council Minutes of February 27, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-2. 2.1 PL Minutes -Mar 5, 2018 (pdf)

Planning Committee Minutes of March 5, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-3. 3.1 OP Minutes -Mar 19, 2018 (pdf)

Operations Committee Minutes of March 19, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-4. 4.1 CS Minutes -Mar 19, 2018 (pdf)

Community Services Committee Minutes of March 19, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-5. 5.1 CC Minutes -Mar 20, 2018 (pdf)

Special City Council Minutes of March 20, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-6. 6.1 FA Minutes -Mar 20, 2018 (pdf)

Finance and Administration Committee Minutes of March 20, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

ROUTINE MANAGEMENT REPORTS

C-7. Report dated March 22, 2018 from the General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report is requesting approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2016-18.)

7.1 Full Report (pdf)
7.2 Report - Healthy Community Initiative Fund Applications (pdf)

CORRESPONDENCE FOR INFORMATION ONLY

C-8. Report dated March 16, 2018 from the General Manager of Corporate Services regarding Contract Awards Exceeding $50,000 November 1 - December 31, 2017.

(FOR INFORMATION ONLY)
(This report outlines information regarding the City of Greater Sudbury contract awards exceeding $50,000 from November 1 to December 31, 2017.)

8.1 Full Report (pdf)
8.2 Council_report_November_December_Awarded_Contracts_ (pdf)

C-9. Report dated March 26, 2018 from the General Manager of Corporate Services regarding Smart Cities Challenge.

(FOR INFORMATION ONLY)
(This report provides information regarding the Smart Cities Challenge competition.)

9.1 Full Report (pdf)
9.2 SmartCitiesChallenge (pdf)

Regular Agenda

REFERRED & DEFERRED MATTERS

R-1. Report dated February 26, 2018 from the General Manager of Community Development regarding Field House Booking Policies.

(RESOLUTION PREPARED)
(This report provides information and recommendations on revised field house booking processes for Neighbourhood Associations.)

1.1 Full Report (pdf)
1.2 Report - Field House Booking Policies (pdf)

MANAGERS' REPORTS

R-2. Report dated March 26, 2018 from the General Manager of Community Development regarding Recreation Management Software.

(RESOLUTION PREPARED)
(This report provides an update on the procurement process for the replacement of the existing recreation management software system (CLASS). The report details a cooperative purchase opportunity through the City of Brampton with the vendor PerfectMind.)

2.1 Full Report (pdf)
2.2 Report - Recreation Management Software (pdf)

R-3. Report dated March 13, 2018 from the General Manager of Community Development regarding 2018-2019 Universal Bus Pass Agreement.

(RESOLUTION PREPARED)
(This report is to request authorization to extend the current Universal Bus Pass Agreement (U-Pass) with Laurentian University Student Associations.)

3.1 Full Report (pdf)
3.2 Report - 2018-2019 Universal Bus Pass Agreement (pdf)

R-4. Report dated March 28, 2018 from the Interim General Manager of Community Safety regarding Ministry of Health and Long Term Care Provincial Pilot Program.

(RESOLUTION PREPARED)
(This report provides information and seeks Council direction regarding the Province's pilot program for a new service delivery model for Fire and Paramedic Services.)

4.1 Full Report (pdf)
4.2 Ministry of Health and Long Term Care Provincial Pilot Program (pdf)

R-5. Report dated March 27, 2018 from the Chief Administrative Officer regarding 2017 Annual Report to the Community.

(FOR INFORMATION ONLY)
(The Annual Report to the Community outlines key City of Greater Sudbury accomplishments for 2017.)

5.1 Full Report (pdf)
5.2 Report to Council_2017 Annual Report to the Community (pdf)
5.3 2017 Year In Review (pdf)

BY-LAWS

Draft by-laws are available for viewing a week prior to the meeting on the City's website at: https://agendasonline.greatersudbury.ca. Approved by-laws are publically posted with the meeting agenda on the day after passage.

The following By-Laws will be read and passed:

2018-52

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of April 10th, 2018

1 By-law 2018-52 (pdf)

2018-53

A By-law of the City of Greater Sudbury to Amend By-law 2007-250 being a By-law of the City of Greater Sudbury to Regulate the Erection of Signs and Advertising Devices

City Council Resolution #CC2018-44

1 By-law 2018-53 (pdf)

2018-54

A By-law of the City of Greater Sudbury to Delegate Certain Authority to the Chief Administrative Officer During the Election Period

(This by-law is to ensure certain actions of Council not be delayed during the election period pursuant to Section 275, Municipal Act, 2001, S.O. 2001 C.25.)

Report dated March 19, 2018 from the General Manager of Corporate Services regarding By-law Delegating Authority to CAO During Election Period.

1 Full Report (pdf)
2 Report - Restricted Acts After Nomination Day (pdf)
3 Schedule A - Restricted Acts After Nomination Day (pdf)
4 By-law 2018-54 (pdf)

2018-55

A By-law of the City of Greater Sudbury to Amend By-law 2017-2 being a By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City

(This by-law updates certain appointments to reflect staff changes.)

1 By-law 2018-55 (pdf)

2018-56

A By-law of the City of Greater Sudbury to Amend By-law 2016-145 being a By-law of the City of Greater Sudbury for the Licensing, Regulating and Governing of Vehicles for Hire

Finance and Administration Committee Resolution #FA2018-5

1 By-law 2018-56 (pdf)

2018-57

A By-law of the City of Greater Sudbury to Amend By-law 2017-222 being a By-Law of the City of Greater Sudbury to Establish Miscellaneous User Fees for Certain Services Provided by the City of Greater Sudbury

(This by-law amends certain user fees as a result of an omission in By-law 2017-222.)

1 By-law 2018-57 (pdf)

2018-58

A By-law of the City of Greater Sudbury to Authorize the Sale of Vacant Land on Main Street, Sudbury, Described as PIN 02123-0363(LT), Part of East Half of Lot 4, Concession 5, Township of McKim

PL2018-38 as amended by City Council Resolution #CC2018-70A

1 By-law 2018-58 (pdf)

2018-59

A By-law of the City of Greater Sudbury to Amend By-law 2017-5 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Officers of the City

(This amending by-law authorizes the General Manager of Community Safety to sign documentation related to City owned vessels governed by the Canada Shipping Act, 2001, and supplements the appointment of the General Manager of Community Safety as the City’s authorized representative under that Act.)

1 By-law 2018-59 (pdf)

MOTIONS

M-1. Professional Development Training for City Staff

As presented by Councillor Lapierre:

WHEREAS professional development for all personnel of the City of Greater Sudbury is promoted and encouraged; AND WHEREAS Council of the City of Greater Sudbury approved the 2018 budget which includes a combined departmental professional development budget totaling approximately $1,375,000.00;

AND WHEREAS there have been significant structural and reporting changes in the leadership team at the City of Greater Sudbury in the past 24 months; AND WHEREAS these staff members play a vital role in providing evidenced based information, preparing detailed reports and business cases for Council’s consideration to make decisions on policy and required service levels;

NOW THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct that mandatory professional development training in business case writing, as well as report writing, be provided to all staff who are responsible for providing reports and business cases to Council;

AND BE IT FURTHER RESOLVED that all costs associated with this training be taken from the professional development funds approved in the 2018 budget, the training be completed before December 31st 2018, and a report be submitted to Council in the first quarter of 2019 with the results.

M-2. Request for Reclassification of Highway #17 from Class 2 to Class 1

As presented by Councillor Vagnini:

WHEREAS the City of Greater Sudbury wishes to ensure the safety of all travelers on Northern Ontario Highway;

AND WHEREAS the section of Highway #17 from the junction of Regional Road #4 (Fairbanks turnoff) and Highway #6 (Espanola/Manitoulin Island turnoff) is a Class 2 highway for the purpose of winter maintenance;

AND WHEREAS the average daily winter traffic counts fall slightly short of that required to increase it to a Class 1 highway;

NOW THEREFORE BE IT RESOLVED that the City of Greater Sudbury hereby requests that the Minister of Transportation reclassify this section of Highway #17 to a Class 1 due to the high number of motor vehicle collisions, the extremely high number of tractor trailers and heavy equipment travelling this highway daily, and the topography of this section;

AND BE IT FURTHER RESOLVED that copies of this resolution be forwarded to Paul Lefebvre, MP for Sudbury, the Honourable Glenn Thibeault, MPP for Sudbury, France Gélinas, MPP for Nickel Belt, Carol Hughes, MP for Algoma-Manitoulin-Kapuskasing and Michael Mantha, MPP for Algoma-Manitoulin, for their support.

M-3. Request for Enhanced Winter Maintenance on MacLennan Drive in Skead

As presented by Councillor Jakubo:

WHEREAS MacLennan Drive in Skead begins at the end of MR 86 as it meets Poupore Road East and progresses around a sharp left turn up past Bell Street and continues past the Skead Fire Hall;

AND WHEREAS current winter control procedures list MR 86 from the airport to the Skead Fire Hall as a class 3 major road, and the road north and east of the Fire Hall is considered to be a Class 4 local road and changes to a Class 5 local road as it progresses northerly;

AND WHEREAS plows are typically dispatched to salt and/or sand the Class 1 to 3 road network when the snow fall begins; and once a snow accumulation of 5 cm has been reached on the road surface, the City commences the plowing operation and the City has up to 8 hours after the snow fall ends to clear the Class 1 to 3 roadways of snow;

AND WHEREAS sanding operations commence as soon as icy conditions are detected on Class 4 to 6 roads and are treated within 24 hours of ice detection; and plows are dispatched to plow and sand the Class 4 to 6 road network once a snow accumulation of 8 cm has been reached, and the City has up to 24 hours after the snow fall ends to complete its clearing effort of Class 4 to 6 roadways, which are maintained to a snow packed state;

AND WHEREAS the most undulating and curvatious part of MacLennan Drive lies north of the Fire Hall to its terminus;

AND WHEREAS a petition with nearly 300 signatures was submitted to Council on November 22nd, 2017 requesting that MacLennan Drive from the Skead Fire hall north to its terminus be treated as a tertiary arterial road (or Class 3 road) for Winter Control purposes;

AND WHEREAS the petitioners’ request was unfortunately denied in accordance with the current Winter Control Policy;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct that staff prepare an analysis with options, to be presented to the Operations Committee before the end of June 2018, which would enhance winter control maintenance on MacLennan Drive in Skead from the Fire hall to its terminus.

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

ADJOURNMENT

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