Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, April 17, 2018
Tom Davies Square
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

4:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

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DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Report dated April 3, 2018 from the General Manager of Growth and Infrastructure regarding Automated Water Meter Reading Feasibility Study.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This report provides information regarding the Automated Meter Reading Feasibility Study and the staff recommendation to move forward with the RFP for procurement of the Advanced Metering Infrastructure system.)

1.1 Full Report (pdf)
1.2 AMR Advanced Metering Information System Report (pdf)
1.3 Diameter Services Final Report (pdf)
1.4 Diameter Services Implementation Report (pdf)
1.5 Automated Water Meter Reading Feasibility (pdf)

  • Joel Carty, Consultant, Diameter Services
2. Report dated March 26, 2018 from the General Manager of Corporate Services regarding 2019 Development Charges Background Study and By-Law.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This report provides an overview of the 2019 Development Charges Background Study and By-Law.)

2.1 Full Report (pdf)
2.2 Staff Report (pdf)
2.3 HEMSON - DC Council Info Session 17April18 - final v2 (pdf)

  • Jason Bevan, Hemson Consulting Ltd.
3. Report dated March 26, 2018 from the Director of Communications and Community Engagement regarding Customer Service Issues and Principles.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This report provides an overview of the high level customer service issues that the City of Greater Sudbury will seek to address and the principles that will be applied in the development of a corporate customer service strategy.)

3.1 Full Report (pdf)
3.2 Customer Service Issues and Principles (pdf)
3.3 Appendix A - Research (pdf)
3.4 Customer Service Issues and Principles (pdf)

  • Eliza Bennett, Director of Communications and Community Engagement
  • Renee Higgins, Manager of 311 and Customer Service

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

CORRESPONDENCE FOR INFORMATION ONLY

C-1. Report dated February 26, 2018 from the General Manager of Corporate Services regarding Section 391 Charges - Update of Existing Projects.

(FOR INFORMATION ONLY)
(This report provides an update of existing projects where City of Greater Sudbury collects Section 391 charges as building permits are issued.)

1.1 Full Report (pdf)
1.2 Report (pdf)

C-2. Report dated April 4, 2018 from the General Manager of Corporate Services regarding Asset Management Program.

(FOR INFORMATION ONLY)
(The purpose of this report is to present the state of the City's Asset Management Program to Council by outlining the milestones to develop and implement the City's Asset Management Plan in accordance with the new provincial regulations. This report is a follow-up to the Asset Management Strategy report provided to Council in October 2017.)

2.1 Full Report (pdf)
2.2 Asset Management Report - FnA April17, 2018 (pdf)
2.3 Appendix A - Enterprise Asset Management Policy Final Final (pdf)

C-3. Report dated March 28, 2018 from the General Manager of Corporate Services regarding Election Compliance Audit Committee.

(FOR INFORMATION ONLY)
(Every municipality is required to appoint an Election Compliance Audit Committee prior to October 1st of each municipal election year. The Terms of Reference for the Election Compliance Audit Committee were established by Council in 2010. This report updates Council on the changes made to the Municipal Elections Act since 2014 and the process for recruiting and appointing three citizens to the Election Compliance Audit Committee for the period December 1, 2018 to November 30, 2022.)

3.1 Full Report (pdf)
3.2 Election Compliance Audit Commitee (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated April 4, 2018 from the General Manager of Corporate Services regarding Fleet - External Services Agreement.

(RESOLUTION PREPARED)
(This report outlines general conditions and obtain authority for the General Manager of Corporate Services to enter into an Agreement to provide fleet services to Manitoulin - Sudbury District Services Board - Paramedic Services.)

1.1 Full Report (pdf)
1.2 Fleet External Service Agreement Report (pdf)

R-2. Report dated March 13, 2018 from the General Manager of Corporate Services regarding The Federation of Canadian Municipalities Funding: Municipal Asset Management Program.

(RESOLUTION PREPARED)
(This report outlines information from the Federation of Canadian Municipalities Municipal Asset Management Program so that the City may submit an application for funding.)

2.1 Full Report (pdf)
2.2 CGS Agendas Online FCM Funding (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

NOTICES OF MOTION

ADJOURNMENT

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