Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, June 19, 2018
Tom Davies Square
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

6:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

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DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Long Term Financial Plan
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation provides the Finance and Administration Committee with an update on the long term financial plan for the City of Greater Sudbury.)

1.1 Presentation -Long Term Financial Plan (pdf)

  • Kevin Fowke, General Manager of Corporate Services
2. Report dated June 4, 2018 from the General Manager of Growth and Infrastructure regarding Red Light Camera Program.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This report provides the Finance and Administration Committee with an update on the Red Light Camera Project.)

2.1 Full Report (pdf)
2.2 Report - Red Light Camera Program (pdf)
2.3 Red Light Camera Program - Final_1_2 (pdf)

  • Tony Cecutti, General Manager of Growth and Infrastructure
  • Keir Thomas, AECOM, Manager, Sudbury Office

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEM C-1)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated May 31, 2018 from the General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report is requesting approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2016-18.)

1.1 Full Report (pdf)
1.2 Report - Healthy Community Initiative Fund Applications (pdf)

CORRESPONDENCE FOR INFORMATION ONLY

C-2. Report dated June 4, 2018 from the General Manager of Corporate Services regarding 2018 Annual Repayment Limit.

(FOR INFORMATION ONLY)
(This report sets out the Annual Repayment Limit as provided by the Province.)

2.1 Full Report (pdf)
2.2 2018 Annual Repayment Limit (pdf)
2.3 ARL2018-Greater Sudbury (pdf)

C-3. Report dated June 1, 2018 from the General Manager of Corporate Services regarding Development Charges - Treasurer's Annual Statement.

(FOR INFORMATION ONLY)
(Pursuant to Section 43 of the Development Charges Act, the Treasurer shall furnish to Council a financial statement relating to the Development Charges By-law and reserve funds.)

3.1 Full Report (pdf)
3.2 Report (pdf)
3.3 Schedule A (pdf)
3.4 Schedule B (pdf)
3.5 Schedule C (pdf)

C-4. Report dated May 2, 2018 from the General Manager of Corporate Services regarding 2018 First Quarter Statement of Council Expenses.

(FOR INFORMATION ONLY)
(This report provides an itemized statement of the first quarter expenses in accordance with the By-law regarding Payment of Expenses for Members of Council and Municipal Employees.)

4.1 Full Report (pdf)
4.2 1st quarter Council expense report (pdf)
4.3 Council Office March 2018 (pdf)

C-5. Report dated June 1, 2018 from the General Manager of Corporate Services regarding 2017 Investment Report.

(FOR INFORMATION ONLY)
(The Provincial Government requires the Chief Financial Officer to present an investment report to Council annually.)

5.1 Full Report (pdf)
5.2 2017 Investment Report (pdf)

C-6. Report dated May 15, 2018 from the General Manager of Corporate Services regarding Payment-In-Lieu of Parkland (Parks Reserve Fund) - Treasurer's Annual Financial Statement.

(FOR INFORMATION ONLY)
(This report provides an annual financial statement of the Parks Reserve Fund for payment-in-lieu of parkland in accordance with the Planning Act.)

6.1 Full Report (pdf)
6.2 Payment in Lieu of Parkland Report (pdf)

C-7. Report dated May 30, 2018 from the General Manager of Corporate Services regarding 2018 Operating Budget Variance Report - March.

(FOR INFORMATION ONLY)
(This report identifies the areas of concern in the 2018 Operating Budget as of March 31, 2018.)

7.1 Full Report (pdf)
7.2 2018 Q1 - Operating Budget Variance (pdf)

C-8. Report dated June 5, 2018 from the General Manager of Corporate Services regarding 2017 Capital Projects in Progress and Completed Capital Projects.

(FOR INFORMATION ONLY)
(This report provides a year end position of Capital Projects in Progress for capital projects for the year ended December 31, 2017. It also includes completed capital projects from October 2017 to March 2018.)

8.1 Full Report (pdf)
8.2 Report (pdf)
8.3 Appendix A - Capital Projects in Progress - Summary (pdf)
8.4 Appendix B - Capital Projects in Progress - Detailed Listing (pdf)
8.5 Appendix C - Completed Capital Projects - October 2017 to March 2018 (pdf)

C-9. Report dated June 6, 2018 from the General Manager of Corporate Services regarding Service Manager Policy regarding Greater Sudbury Housing Corporation Reserves.

(FOR INFORMATION ONLY)
(This report provides the Finance and Administration Committee with information regarding the implementation of a Reserve Policy for the Greater Sudbury Housing Corporation.)

9.1 Full Report (pdf)
9.2 Service Manager Policy Greater Sudbury Housing Corp Reserve Report (pdf)
9.3 Appendix A - Request for Decision GSHC Reserves 2006 (pdf)
9.4 Appendix B - Shareholder Declaration (pdf)
9.5 Appendix C - Greater Sudbury Housing Corporation Reserve Policy (pdf)

Regular Agenda

REFERRED & DEFERRED MATTERS

R-1. Report dated May 31, 2018 from the General Manager of Community Development regarding Healthy Community Initiative (HCI) Fund Policy Revision June 2018.

(RESOLUTION PREPARED)
(This report seeks Finance and Administration Committee approval of a Healthy Community Initiative Fund Policy.)

1.1 Full Report (pdf)
1.2 Report - Healthy Community Initiative (HCI) Fund Policy Revision June 2018 (pdf)
1.3 Schedule A - Healthy Community Initiative Fund Policy By-law Revision June 2018 (pdf)

MANAGERS' REPORTS

R-2. Report dated May 31, 2018 from the General Manager of Corporate Services regarding Implementation of the City of Greater Sudbury's Municipal Accommodation Tax (MAT).

(RESOLUTION PREPARED)
(This report provides the Finance and Administration Committee with an update on the Transient Accommodation Tax with a detailed proposal for the structure and the implementation of the program.)

2.1 Full Report (pdf)
2.2 Municipal Accomodation Tax Report (pdf)
2.3 Municipal Accommodation Tax FAQ DRAFT (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

NOTICES OF MOTION

ADJOURNMENT

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