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Community Delegations
Matters Arising From the Planning Committee
Matters Arising from Community Services Committee
Matters Arising from Operations Committee
Matters Arising from Finance and Administration Committee
Minutes
Tenders and Requests for Proposals
Routine Management Reports
Managers' Reports
By-Laws
Motions
Meeting Quick Pick

Agenda
City Council


City Council Meeting
Tuesday, October 8, 2013
Tom Davies Square

6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

 

Council and Committee Meetings are accessible.  For more information regarding accessibility,
please call 3-1-1 or email clerks@greatersudbury.ca

 

MOMENT OF SILENT REFLECTION

 

ROLL CALL

 

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

 

 

COMMUNITY DELEGATIONS

1. Lions Eye in the Sky Advisory Committee
(ELECTRONIC PRESENTATION)   (FOR INFORMATION ONLY)  
  (The Lions Eye in the Sky Advisory Committee was invited to address City Council by Councillor Landry-Altmann.)

  • Frank Elsner, Chief of Police, Greater Sudbury Police Services
  • Rob Vaillancourt, Chair, Greater Sudbury Police Service Lions Eye in the Sky Advisory Board
 

MATTERS ARISING FROM THE PLANNING COMMITTEE

  SEPTEMBER 9, 2013



At this point in the meeting, Council will consider, by way of one resolution, recommendations PL2013-134 to PL2013-139 and PL2013-141 adopted by the Planning Committee. Any questions regarding the recommendations should be directed to Councillor Kilgour, Chair, Planning Committee.
(RESOLUTION PREPARED)  
   
  SEPTEMBER 23, 2013



At this point in the meeting, Council will consider, by way of one resolution, recommendations PL2013-143 to PL2013-148, PL2013-150 and PL2013-151 adopted by the Planning Committee. Any questions regarding the recommendations should be directed to Councillor Kilgour, Chair, Planning Committee.
(RESOLUTION PREPARED)  
   

MATTERS ARISING FROM COMMUNITY SERVICES COMMITTEE

  SEPTEMBER 16, 2013



At this point in the meeting, Council will consider, by way of one resolution, recommendations CS2013-38 to CS2013-45 adopted by the Community Services Committee. Any questions regarding the recommendations should be directed to Councillor Dupuis, Chair, Community Services Committee.
(RESOLUTION PREPARED)  
   

MATTERS ARISING FROM OPERATIONS COMMITTEE

  SEPTEMBER 16, 2013



At this point in the meeting, Council will consider, by way of one resolution, recommendations OP2013-40 to OP2013-49 adopted by the Operations Committee. Any questions regarding the recommendations should be directed to Councillor Barbeau, Chair, Operations Committee.
(RESOLUTION PREPARED)  
   

MATTERS ARISING FROM FINANCE AND ADMINISTRATION COMMITTEE

  SEPTEMBER 17, 2013



At this point in the meeting, Council will consider, by way of one resolution, recommendations FA2013-36 to FA2013-42 adopted by the Finance and Administration Committee. Any questions regarding the meeting should be directed to Councillor Kett, Chair, Finance and Administration Committee.
(RESOLUTION PREPARED)  
   

MINUTES

C-1. City Council Minutes of September 10, 2013.
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

C-2. Special City Council Minutes of September 17, 2013.
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

C-3. Planning Committee Minutes of September 9, 2013.
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 
C-4. Planning Committee Minutes of September 23, 2013.
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 
C-5. Community Services Committee Minutes of September 16, 2013.
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 
C-6. Operations Committee Minutes of September 16, 2013.
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 
C-7. Finance and Administration Committee Minutes of September 17, 2013.
(RESOLUTION PREPARED - MINUTES ADOPTED)  

 

TENDERS AND REQUESTS FOR PROPOSALS

C-8. Report dated September 20, 2013 from the Acting General Manager of Growth & Development/Planning Director regarding Tender for Roofing Upgrades GDD13-38.
(RESOLUTION PREPARED)  
  (This report recommends that the Council of the City of Greater Sudbury approve the award of Contract GDD13-38 for various roofing upgrades to Damisona Roofing.)

8.1 Full Report (pdf)

 
C-9. Report dated October 2, 2013 from the General Manager of Infrastructure Services regarding Contract GDD13-39 - Mobile Video Surveillance Systems.
(RESOLUTION PREPARED)  
  (This report recommends approval of the purchase of the on-board video surveillance system for Transit fleet.)

9.1 Full Report (pdf)

 

ROUTINE MANAGEMENT REPORTS

C-10. Report dated October 1, 2013 from the Chief Financial Officer/City Treasurer regarding 2013 Water Wastewater Operating Budget Variance Report .
(RESOLUTION PREPARED)  
  (This report projects a year end position of the Water Wastewater Operating Budget based on expenditures and revenues to the end of July, 2013.)

10.1 Full Report (pdf)

 
C-11. Report dated October 2, 2013 from the Chief Financial Officer/City Treasurer regarding 2013 Operating Budget Variance Report - July.
(RESOLUTION PREPARED)  
  (This report provides a year end projection based on expenditures and revenues to the end of July, 2013.)

11.1 Full Report (pdf)

 
C-12. Report dated September 24, 2013 from the Chief Financial Officer/City Treasurer regarding Healthy Community Initiative Fund Requests for Approval.
(RESOLUTION PREPARED)  
  Refer to By-law 2013-231

(In accordance with Section 6.1.1 of the Council Expense and Healthy Community Initiative Fund Policy, Council approval is being sought for a capital expenditure exceeding a contribution of $5,000 in Ward 11, as well as grants and donations to community groups for Wards 3 and 4.)

12.1 Full Report (pdf)

 
C-13. Report dated October 2, 2013 from the Executive Director, Administrative Services/City Clerk regarding Request for Noise By-law Exemption - Intersection of John Street and Paris Street.
(RESOLUTION PREPARED)  
  (The Water/Wastewater Engineer is requesting an exemption to the City of Greater Sudbury's Noise By-law in order to complete watermain connections at the intersection of John Street and Paris Street overnight for a period of one month.)

13.1 Full Report (pdf)

 
C-14. Report dated October 2, 2013 from the Executive Director, Administrative Services/City Clerk regarding Request for Noise By-law Exemption - Loach's Road, from Regent Street to Windle Drive.
(RESOLUTION PREPARED)  
  (The Water/Wastewater Engineer is requesting an exemption to the City of Greater Sudbury's Noise By-law in order to install a new sanitary sewermain on Loach's Road from Regent Street to Windle Drive overnight for a period of one month.)

14.1 Full Report (pdf)

 

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated October 2, 2013 from the Acting General Manager of Growth & Development/Planning Director regarding Rooftop Solar Projects.
(RESOLUTION PREPARED)  
  (Council Resolutions are a prerequisite for priority points to secure OPA's FIT (Feed in Tariff) connection for Pioneer Manor, Gerry McCrory Countryside Sports Complex, Transit/Fleet Garage and Sudbury Wastewater Treatment Plant.)

1.1 Full Report (pdf)

 
R-2. Report dated October 1, 2013 from the Chief Financial Officer/City Treasurer regarding Write-off of Property Taxes at 1014 Highway 17 East in the City of Greater Sudbury.
(RESOLUTION PREPARED)  
  (This report seeks direction from City Council regarding the property tax arrears at 1014 Highway 17 East in the City of Greater Sudbury.)

2.1 Full Report (pdf)

 

BY-LAWS

The following By-Laws will be read and passed. Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage.
2013-227

A BY-LAW OF THE CITY OF GREATER SUDBURY TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING OF OCTOBER 8TH, 2013

2013-228

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT THE DEBT MANAGEMENT POLICY

Finance and Administration Committee Recommendation #FA2013-32

(This by-law adopts the Debt Management Policy which sets out guidelines for securing and managing debt.)

2013-229

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2007-161 RESPECTING THE APPOINTMENT OF OFFICIALS OF THE CITY OF GREATER SUDBURY

(This By-law reflects recent staffing changes.)

2013-230

A BY-LAW OF THE CITY OF GREATER SUDBURY TO APPOINT DR. ERIN CHOUINARD AS AN ATTENDING PHYSICIAN AT PIONEER MANOR AND TO AUTHORIZE AN AGREEMENT FOR SERVICES

(This by-law authorizes the appointment of an attending physician at Pioneer Manor and authorizes the General Manager of Community Development to execute an agreement for the provision of services.)

2013-231

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE PAYMENT OF GRANTS FROM THE HEALTHY COMMUNITY INITIATIVE FUND

Refer to Item C-12

(This By-law authorizes grants funded through Healthy Community Initiative Fund for Wards 3 and 4.)

2013-232

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE THE SALE OF VACANT LAND KNOWN AS 0 MAGILL STREET IN WALDEN LEGALLY DESCRIBED AS PART OF PIN 73376-0332(LT), BEING PART 1, PLAN 53R-20105 TO ABS MANUFACTURING AND DISTRIBUTING LIMITED

Planning Committee Recommendation #PL2013-108

2013-233

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE AN AGREEMENT WITH SHELL CANADA PRODUCTS LIMITED PURSUANT TO SECTION 30 OF THE EXPROPRIATIONS ACT TO AUTHORIZE THE PURCHASE OF PARTS 1 AND 2 ON PLAN 53R-20124, THE ACQUISITION AND RECONVEYANCE OF AN EASEMENT OVER PARTS 3 AND 4 ON PLAN 53R-21024 FOR THE BENEFIT OF GREATER SUDBURY UTILITIES INC., THE PAYMENT OF CERTAIN COMPENSATION AND OTHER MATTERS ALL IN ACCORDANCE WITH THE EXPROPRIATIONS ACT

Planning Committee Recommendation #PL2013-144

2013-234Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-139

(This by-law modifies the existing "C3(8)", Limited General Commercial Special zoning in order to permit all C3 uses excluding a restaurant - Giuseppina Cotesta, 252 Ester Street, Sudbury.)

2013-235Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-134

(This by-law does not rezone the subject property. Pursuant to Section 39.1(4) of the Planning Act, Council has extended a temporary use by-law in order to continue the use of a mobile home as a garden suite for a maximum period of three (3) years - Claude & Nicole Giroux, 327 Gravel Drive, Hanmer)

2013-236Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-138

(This by-law rezones the subject lands to "R2-2", Low Density Residential Two in order to allow for the development of a semi-detached dwelling - Kevin Goudreau, Leroux Street, Chelmsford)

2013-237Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-148

(This by-law rezones the subject property to "RU(70)", Rural Special in order to permit a sales and rental establishment for utility trailers on a residential lot zoned "RU", Rural - 1732883 Ontario Limited, 5512 Capreol Road, Hanmer)

2013-238Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-135

(This by-law does not rezone the subject property. Pursuant to Section 39 of the Planning Act, Council has approved a temporary use by-law in order to allow the use of an accessory structure as a second dwelling unit in the form of a garden suite as a temporary use for a ten year period ending October 8, 2023 - John and Louise Watkins, 4079 Notre Dame Avenue, Hanmer)

2013-239Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-146

(This by-law does not rezone the subject lands. Pursuant to Section 39.1 of the Planning Act, Council has approved a temporary use by-law in order to permit a garden suite on the subject lands for a maximum period of ten years. The garden suite is to be located in the westerly interior side yard and to the south-west of the existing single-detached dwelling that is located on the subject lands - Pauline Yasko, 3305 St. Laurent Street, Chelmsford)

2013-240Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2012-76

(This by-law rezones the subject lands to "RU(76)", Rural Special in order to permit a seasonal dwelling and accessory uses to be located on lands that are not a legal existing waterfront lot - Jean Guy & Jocelyn Lessard, Lumsden Road, Chelmsford)

2013-241Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2012-145

(This by-law does not rezone the subject property. Pursuant to Section 39 of the Planning Act, Council has approved a temporary use by-law in order to allow the use of an accessory structure as a second dwelling unit in the form of a garden suite as a temporary use for a ten year period ending October 8, 2023 - Lance, Line and Kevin D'Aoust, Perreault Drive, Chelmsford)

2013-242Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2012-147

(This by-law rezones the subject lands to "R2-2", Low Density Residential Two in order to allow for the development of a duplex or semi-detached dwelling - Caisse Populaire St. Jacques de Hanmer Inc., Dennie Street, Hanmer)

2013-243Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2012-76

(This by-law rezones the subject property in order to create five (5) lots for single residential use on Robinson Drive on the site of the former Corpus Christi School, with the remainder of the lands rezoned to “P”, Park – City of Greater Sudbury, 811 Robinson Drive, Sudbury)

2013-244Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2013-200Z A BY-LAW TO AMEND THE COMPREHENSIVE ZONING BY-LAW FOR THE CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-131

(This amending by-law corrects an error in By-law 2013-200Z, a By-law to amend the zoning by-law.)

2013-245Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-111

(This by-law rezones the subject property to "R3(40)", Medium Density Residential Special in order to permit an existing mixed use building containing a retail store and six (6) apartment units - Sunbeam Meats Ltd., 427-433 Laforest Avenue, Sudbury)

2013-246P

A BY-LAW OF THE CITY OF GREATER SUDBURY TO ADOPT PLAN
AMENDMENT NO. 42 TO THE OFFICIAL PLAN FOR THE CITY OF GREATER SUDBURY

Planning and Development Committee Recommendation #PL2013-136

(Site-specific amendment to provide an exemption from the policies of Section 3.2 of the Official Plan (General Policies for Living Areas) related to the provision of garden suites.)

2013-247Z

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AMEND BY-LAW 2010-100Z BEING THE COMPREHENSIVE ZONING BY-LAW FOR CITY OF GREATER SUDBURY

Planning Committee Recommendation #PL2013-137

(This by-law does not rezone the subject property. Pursuant to Section 39 of the Planning Act, Council has approved a temporary use by-law in order to permit a 101 m2 mobile home as a garden suite accessory to an existing single detached dwelling - Steven J. Stobo, 6 Agnes Street, Lively)

2013-248

A BY-LAW OF THE CITY OF GREATER SUDBURY TO AUTHORIZE AN AMENDED AND RESTATED MUNICIPALITY CONTRIBUTION AGREEMENT BETWEEN THE CITY OF GREATER SUDURY AND ONTARIO LOTTERY AND GAMING CORPORATION

(This by-law authorizes the execution of an Amended and Restated Agreement with Ontario Lottery and Gaming Corporation to amend the April, 2013 agreement to reflect a change in the calculation of the Annual Contribution payable to the City.)



Report dated October 1, 2013 from the Chief Financial Officer/City Treasurer regarding OLG Slots - Amended Agreement.

MOTIONS

R-3. Options for Accountability Disclosure Mechanisms on the Use of Personal Funds
  As presented by Councillor Landry-Altmann:

WHEREAS at its December 11th, 2012 Council meeting, City Council, in an effort to further transparency and accountability, approved the Council Expense and Healthy Community Initiative Fund Policy;

AND WHEREAS City Council remains committed to furthering transparency and accountability for the City of Greater Sudbury;

AND WHEREAS Council expenses and Healthy Community Initiative Fund expenditures are reported to the public on a quarterly basis;

AND WHEREAS on occasion Members of Council may choose to use personal funds to pay for certain office expenses;

AND WHEREAS the use of personal funds does not provide a fair and level playing field and is not currently subject to the same accountability disclosure mechanisms as set out in the Council Expense and Healthy Community Initiative Fund Policy;

NOW THEREFORE BE IT RESOLVED that City of Greater Sudbury staff be directed to research options for accountability disclosure mechanisms on the use of personal funds, and/or services offered in kind or paid for by a third party, to Members of Council for office expenses, and to report those options at the November 5th, 2013 City Council meeting.

 
R-4. Council Expense and Healthy Community Initiative Fund Policy
  As presented by Councillor Belli:

WHEREAS at its December 11th, 2012 Council meeting, City Council, in an effort to further transparency and accountability, approved the Council Expense and Healthy Community Initiative Fund Policy;

AND WHEREAS City Council remains committed to furthering transparency and accountability for the City of Greater Sudbury;

AND WHEREAS pursuant to the Council Expense and Healthy Community Initiative Fund Policy, twenty-five percent (25%) of the annual Healthy Community Initiative Fund allocation can be spent on grants and donations to community groups, community event expenses, and gifts and promotions for community events and community groups;

AND WHEREAS the use of Health Community Initiative Funds towards grants and donations to community groups, community event expenses, and gifts and promotions for community events and community groups does not provide a fair and level playing field to candidates who are not incumbents;

NOW THEREFORE BE IT RESOLVED THAT the Council Expense and Healthy Community Initiative Fund Policy be amended to provide that one hundred percent (100%) of the Healthy Community Initiative Fund allocation be permitted only on capital projects to build, replace, repair or purchase municipally owned assets.

 
R-5. Replacement of the Sudbury Community Arena
  As presented by Councillor Belli:

WHEREAS the Sudbury Community Arena is the oldest arena in the Ontario Hockey League (OHL), having been built in 1951;

AND WHEREAS the Sudbury Community Arena does not have the amenities of newly constructed OHL facilities such as a dehumidification system, the lack of which recently lead to the cancellation of an OHL hockey game;

AND WHEREAS the OHL is seeking an update from the City of Greater Sudbury as to its replacement plans for the Sudbury Community Arena;

AND WHEREAS at its July 8th, 2013 meeting, the Community Services Committee approved resolution CS2013-34, which among other items, included “That opportunities be explored to replace the Sudbury Community Arena, including the consideration of Public-Private-Partnerships and Reserves”, which resolution was adopted by Council at its July 9th, 2013 meeting;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury direct the expedition of the exploration process for the replacement of the Sudbury Community Arena.

 

ADJOURNMENT

CAROLINE HALLSWORTH, EXECUTIVE DIRECTOR, ADMINISTRATIVE SERVICES/CITY CLERK

FRANCA BORTOLUSSI, COUNCIL ASSISTANT