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Request for Decision

Contract GDD13-39 - Mobile Video Surveillance Systems



Presented To: City Council
Presented: Tuesday, Oct 08, 2013
Report Date: Wednesday, Oct 02, 2013
Type: Tenders and Requests for Proposals



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Decisions

Report dated October 2, 2013 from the General Manager of Infrastructure Services regarding Contract GDD13-39 - Mobile Video Surveillance Systems.

 

CC2013-307 Belli/Craig: THAT the City of Greater Sudbury award Contract GDD13-39 Request for Proposal for the Supply and Installation of Mobile Video Surveillance systems (On-Board Security Cameras) to Seon Design Inc. in the amount of $249,590.00 excluding HST, this being the lowest bid with the highest scoring proposal submission meeting all the specifications.  

 CARRIED

 


Signed By

Report Prepared By
Robert Gauthier
Manager of Transit Operations
Digitally Signed Oct 2, 13

Division Review
Roger Sauvé
Director of Transit & Fleet Services
Digitally Signed Oct 2, 13

Recommended by the Department
Tony Cecutti
General Manager of Infrastructure Services
Digitally Signed Oct 2, 13

Recommended by the C.A.O.
Doug Nadorozny
Chief Administrative Officer
Digitally Signed Oct 2, 13

Resolution

That the City of Greater Sudbury award Contract GDD13-39 Request for Proposal for the Supply and Installation of Mobile Video Surveillance systems (On-Board Security Cameras) to Seon Design Inc. in the amount of $249,590.00 excluding HST, this being the lowest bid with the highest scoring proposal submission meeting all the specifications.

Finance Implications

Funding has been approved and will be provided from the Capital Financing Reserve Fund – Transit.

Background

A Request for Proposal was prepared in accordance with the current Purchasing By-Law 2006-270 for the Supply and Installation of Mobile Video Surveillance Systems (On Board Security Cameras) for the Transit Fleet. The estimated value of the contract was $275,000.00.

Four proponents responded to this request as follows;
·         SECUREaGLOBE Solutions Inc.
·         Seon Design Inc.
·         K4 Integration Inc.
·         Chubb Edwards
The proposals were reviewed as per the following evaluation criteria as set out in the RFP;
 
Cost – 30 points
Compliance w/Specs and Requirements – 30 Points
Experience and Qualifications – 20 points
Implementation – 10 Points
Product – 10 Points
 
After evaluating the proposals and applying the evaluation criteria it is recommended that the contract be awarded to Seon Design Inc. who achieved the highest rated proposal with a score of 98 out of a 100.
 
The Capital Financing Reserve Fund – Transit has an approved allocation of $275,000 towards this contract.