ResolutionThat the City of Greater Sudbury award Contract GDD13-39 Request for Proposal for the Supply and Installation of Mobile Video Surveillance systems (On-Board Security Cameras) to Seon Design Inc. in the amount of $249,590.00 excluding HST, this being the lowest bid with the highest scoring proposal submission meeting all the specifications.
Finance ImplicationsFunding has been approved and will be provided from the Capital Financing Reserve Fund – Transit.
A Request for Proposal was prepared in accordance with the current Purchasing By-Law 2006-270 for the Supply and Installation of Mobile Video Surveillance Systems (On Board Security Cameras) for the Transit Fleet. The estimated value of the contract was $275,000.00.
Four proponents responded to this request as follows;
· SECUREaGLOBE Solutions Inc.
· Seon Design Inc.
· K4 Integration Inc.
· Chubb Edwards
The proposals were reviewed as per the following evaluation criteria as set out in the RFP;
Cost – 30 points
Compliance w/Specs and Requirements – 30 Points
Experience and Qualifications – 20 points
Implementation – 10 Points
Product – 10 Points
After evaluating the proposals and applying the evaluation criteria it is recommended that the contract be awarded to Seon Design Inc. who achieved the highest rated proposal with a score of 98 out of a 100.
The Capital Financing Reserve Fund – Transit has an approved allocation of $275,000 towards this contract.