Agenda
Finance and Administration Committee


Finance and Administration Committee Meeting
Tuesday, December 8, 2015
Tom Davies Square
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

*Revised*

4:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING
COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility,
please call 3-1-1 or email clerks@greatersudbury.ca.

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. 2016 Budget Overview
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(A presentation will be delivered in order to provide Council with an overview of the 2016 Budget.)

1.1 Presentation - 2016 Budget Presentation Overview (pdf)

  • Kevin Fowke, Acting Chief Administrative Officer
  • Ed Stankiewicz, Acting Chief Financial Officer/City Treasurer

PRESENTATIONS

1. Nickel District Conservation Authority (NDCA) Board
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(The Nickel District Conservation Authority (NDCA) Board will provide a presentation regarding their 2016 Budget.)

1.1 Presentation - 2016 Budget NDCA (pdf)

  • Lin Gibson, Chair, NDCA Board
  • Carl Jorgensen, General Manager/Secretary-Treasurer, NDCA
2. Sudbury and District Board of Health
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(The Sudbury and District Board of Health will provide a presentation regarding their 2016 budget.)

2.1 Presentation - SDHU 2016 Cost Shared Budget (pdf)

  • Dr. Penny Sutcliffe, Medical Officer of Health/Chief Executive Officer, Sudbury and District Board of Health

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated November 19, 2015 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Operating Budget Variance Report - September.

(RECOMMENDATION PREPARED)
(This report provides a year end projection based on expenditures and revenues to the end of September, 2015.)

1.1 Full Report (pdf)
1.2 Yearend Variance Chart SEPT 2015 (pdf)

C-2. Report dated November 20, 2015 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Water Wastewater Operating Budget Variance Report - September.

(RECOMMENDATION PREPARED)
(This report projects a year end position of the Water Wastewater Operating Budget based on expenditures and revenues to the end of September, 2015.)

2.1 Full Report (pdf)
2.2 Schedule A- September 30 WWW Projection_1 (pdf)

C-3. Report dated November 24, 2015 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Capital Budget Variance Report - September.

(RECOMMENDATION PREPARED)
(This report identifies the capital projects completed as of September 30, 2015.)

3.1 Full Report (pdf)
3.2 Appendix A (pdf)

C-4. Report dated November 20, 2015 from the Acting Chief Financial Officer/City Treasurer regarding 2016 Miscellaneous User Fees.

(RECOMMENDATION PREPARED)
(This report advises Council on the proposed increase to Miscellaneous User Fees in accordance with the respective By-law.)

4.1 Full Report (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated November 19, 2015 from the Acting Chief Financial Officer/City Treasurer regarding Update on 2016 Budget Community Consultation Options.

(RECOMMENDATION PREPARED)
(This report provides an update on the 2016 Budget community consultation requests.)

1.1 Full Report (pdf)
1.2 Appendix A Public Consultation log (pdf)

R-2. Report dated November 17, 2015 from the General Manager of Growth & Development regarding Art Gallery of Sudbury - Reporting Process for Annual Grant.

(RECOMMENDATION PREPARED)
(This report will outline the recommended due diligence process associated with the Art Gallery of Sudbury's annual operating grant.)

2.1 Full Report (pdf)
R-3. Report dated October 19, 2015 from the General Manager of Citizen and Leisure Services regarding Community Action Networks.

(RECOMMENDATION PREPARED)
(This report outlines that there are currently 16 active Community Action Networks (CANs) within the City of Greater Sudbury. CANs operate with the support of City staff, Council and most importantly the community volunteers who give their time and effort to help make their part of the City of Greater Sudbury an inviting and vibrant place to call home. This report will provide background information on CANs, recent feedback from CANs on their needs and visions and will recommend direction for moving ahead with amendments to the existing Terms of Engagement which have helped to guide the operations of CANs.)

3.1 Full Report (pdf)
3.2 APPENDIX A - CAN Accomplishments (pdf)
3.3 APPENDIX B - Terms of Engagement for CANs (pdf)

R-4. Report dated October 20, 2015 from the Executive Director, Administrative Services/City Clerk regarding Closed Captioning of Council and Committee Meetings.

(RECOMMENDATION PREPARED)
(This report provides budget options for the Finance and Administration Committee's consideration.)

4.1 Full Report (pdf)
R-5. Report dated November 25, 2015 from the Executive Director, Administrative Services/City Clerk regarding Budget Options - Compliance and Enforcement User Fees.

(RECOMMENDATION PREPARED)
(This report describes enforcement activities which benefit individuals, relate to non-compliance with an order, or to a matter that is private in nature and for which the Municipality may wish to recover the costs of Enforcement.)

5.1 Full Report (pdf)
5.2 User Fees for By-law Enforcement Activities (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

NOTICES OF MOTION

ADJOURNMENT

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