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ResolutionThat the City of Greater Sudbury award Contract GDD13-38 for various roofing upgrades to Damisona Roofing, in the amount of $135,900 plus HST, this being the lowest compliant Tender meeting all requirements.
The report is before Council as it is a requirement of the City’s Purchasing By-law to seek Council approval “where an irregularity precludes the Award of a Contract to the bidder submitting the lowest Tender and the Total Acquisition Cost exceeds $35,000”.
On Tuesday, September 10th, 2013, the Tender Opening Committee met to open Tenders for Contract GDD13-13 (Tender for various roofing upgrades. The four bids received are tabled below.
The second lowest Tender submitted was C & R Roofing, submitting a Tender price of $118,604.81 (excluding HST), who also did not meet all specifications by a $30,000 Certified Cheque without an agreement to bond. In accordance with Schedule “C” of Purchasing By-law 2006-270, item 3, “No Bid Security or agreement to bond or insufficient bid deposit or agreement to bond”, the bid must be automatically rejected.
The next lowest Tender was submitted by Damisona Roofing which met all of our specifications. It is therefore recommended that Contract GDD13-38, Tender for Various Roofing Upgrades be awarded to Damisona Roofing in the amount of $135,900 (excluding HST), being the lowest compliant Bidder.