Request for Decision

Tender for Roofing Upgrades GDD13-38

Presented To:	City Council
Presented:	Tuesday, Oct 08, 2013
Report Date:	Friday, Sep 20, 2013
Type:	Tenders and Requests for Proposals

Ce rapport est disponible en anglais seulement conformément aux exigences de la Politique sur les services en français de la Ville du Grand Sudbury.

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Decisions

Report dated September 20, 2013 from the Acting General Manager of Growth & Development/Planning Director regarding Tender for Roofing Upgrades GDD13-38.

CC2013-306 Craig/Belli: THAT the City of Greater Sudbury award Contract GDD13-38 for various roofing upgrades to Damisona Roofing, in the amount of $135,900 plus HST, this being the lowest compliant Tender meeting all requirements.

CARRIED

Signed By

Report Prepared By
Ed Vildis
Co-Ordinator of Capital Assets
Digitally Signed Sep 20, 13

Division Review
Danielle Braney
Director of Asset Services
Digitally Signed Sep 20, 13

Recommended by the Department
Paul Baskcomb
Acting General Manager of Growth & Development
Digitally Signed Sep 20, 13

Recommended by the C.A.O.
Doug Nadorozny
Chief Administrative Officer
Digitally Signed Sep 20, 13

Resolution

That the City of Greater Sudbury award Contract GDD13-38 for various roofing upgrades to Damisona Roofing, in the amount of $135,900 plus HST, this being the lowest compliant Tender meeting all requirements.

Background

The report is before Council as it is a requirement of the City’s Purchasing By-law to seek Council approval “where an irregularity precludes the Award of a Contract to the bidder submitting the lowest Tender and the Total Acquisition Cost exceeds $35,000”.

On Tuesday, September 10^th, 2013, the Tender Opening Committee met to open Tenders for Contract GDD13-13 (Tender for various roofing upgrades. The four bids received are tabled below.

Bidders	Total Bid price (Excl. HST)
Damisona Roofing	$135,900
Laari Construction Inc.	$117,850
Schutt Restoration Services (Thunder Bay) Ltd.	$141,062
C & R Roofing	$118,064.81

Laari Construction Inc. submitted the lowest price of $117,850 (excluding HST) with an insufficient bid deposit. In accordance with Schedule “C” of Purchasing By-law 2006-270, item 3, “No Bid Security or agreement to bond or insufficient bid deposit or agreement to bond”, the bid must be automatically rejected.

The second lowest Tender submitted was C & R Roofing, submitting a Tender price of $118,604.81 (excluding HST), who also did not meet all specifications by a $30,000 Certified Cheque without an agreement to bond. In accordance with Schedule “C” of Purchasing By-law 2006-270, item 3, “No Bid Security or agreement to bond or insufficient bid deposit or agreement to bond”, the bid must be automatically rejected.

The next lowest Tender was submitted by Damisona Roofing which met all of our specifications. It is therefore recommended that Contract GDD13-38, Tender for Various Roofing Upgrades be awarded to Damisona Roofing in the amount of $135,900 (excluding HST), being the lowest compliant Bidder.

City Council

Request for Decision

Tender for Roofing Upgrades GDD13-38

Resolution

Background