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Request for Decision

Event Centre Development

Presented To: City Council
Presented: Tuesday, Aug 22, 2017
Report Date: Wednesday, Aug 09, 2017
Type: Managers' Reports

Ce rapport est disponible en anglais seulement conformément aux exigences de la Politique sur les services en français de la Ville du Grand Sudbury.
Signed By

Report Prepared By
Ed Archer
Chief Administrative Officer
Digitally Signed Aug 9, 17

Financial Implications
Ed Stankiewicz
Executive Director of Finance, Assets and Fleet
Digitally Signed Aug 9, 17

Recommended by the C.A.O.
Ed Archer
Chief Administrative Officer
Digitally Signed Aug 9, 17


Resolution 1:

THAT the General Manager of Community Development be authorized to enter into the following agreements:

a.On a single-source basis with Cumulus Architects Inc for the development of a Site Design Strategy at a cost not to exceed $387,000 plus applicable taxes, with costs to be shared by Gateway Casinos and Entertainment Limited and with 1915695 Ontario Limited (Zulich) such that the City’s share does not exceed one-third of the total cost;

b.With Gateway Casinos and Entertainment Limited and with Zulich for sharing the cost of a site concept plan on terms satisfactory to the Chief Administrative Officer and Executive Director, Finance, Assets and Fleet;

Resolution 2:

THAT staff be authorized to submit a re-zoning application on behalf, and with the consent, of the property owner to include “public arena” as a permitted use;

Resolution 3:

THAT the General Manager of Community Development be delegated authority to negotiate, execute and subsequently amend or extend any agreements, including, without limitation, agreements for cost-sharing, professional and consulting services and for non-competitive purchases with a total acquisition cost of $50,000 or more, including instruments, assurances and any other documents as may be necessary to complete the Event Centre Project subject to Council’s approval of and in accordance with:

- A Site Design Strategy

- A financing plan

- Criteria used to evaluate proposals leading to the selection of a successful proponent to construct the Event Centre;

AND THAT a by-law be presented to formalize the decisions and authorities delegated to staff herein.

Relationship to the Strategic Plan / Health Impact Assessment

The Event Centre project aligns with the Corporate Strategic Plan in both the Quality of Life and Place, Priority B: "Maintain great public spaces and facilities to provide opportunities for everyone to enjoy." and Growth and Economic Development, Priority D: "Invest in large projects to stimulate growth and increase conferences, sports and events tourism, and celebrate cultural diversity."

Report Summary

This report recommends the creation of a site design strategy in collaboration with key stakeholders to facilitate an integrated design for the anticipated developments. It also recommends the delegation of authority for project approvals, subject to limits established by Council that include approval of the site concept, a financing plan and evaluation criteria for selecting a proponent to complete the Event Centre’s construction.

Financial Implications

If approved as presented, the recommendations authorize the expenditure of up to $387,000 plus applicable taxes and delegate authority to the General Manager of Community Development for decisions that advance the project according to limits established by Council, including a financing plan. Expenditures incurred in 2017 will be temporarily funded from the Tax Rate Stabilization Reserve pending the approval in the 2018 capital budget of the Event Centre financing plan. The project budget, when established, would be used to replenish the Tax Rate Stabilization Reserve.