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Request for Decision

Update on Library/Art Gallery and Synergy Conference Centre Projects



Presented To: City Council
Presented: Tuesday, Sep 12, 2017
Report Date: Tuesday, Aug 29, 2017
Type: Managers' Reports



Signed By

Report Prepared By
Eleethea Savage
Business Development Officer
Digitally Signed Aug 29, 17

Financial Implications
Apryl Lukezic
Co-ordinator of Budgets
Digitally Signed Aug 29, 17

Recommended by the Department
Ian Wood
Director of Economic Development
Digitally Signed Aug 29, 17

Recommended by the C.A.O.
Ed Archer
Chief Administrative Officer
Digitally Signed Aug 29, 17

Resolution

Resolution 1:

THAT the City of Greater Sudbury approves the site selection criteria for the purposes of evaluation and recommendation of a preferred site(s) for the Library-Art Gallery and Synergy Centre projects as outlined in the report dated August 28th, 2017 from the Chief Administrative Officer titled “Library-Art Gallery and Synergy Centre Development”

Resolution 2:

THAT the Director of Economic Development be authorized to enter into the following agreement: a) On a single-source basis with CBRE Limited for the development of a business plan, operational model, conceptual design and financial plan for the Synergy Centre Project at a cost not to exceed $150,000 plus applicable taxes.

Resolution 3:

THAT the Director of Economic Development be delegated authority to negotiate, execute and subsequently amend or extend any agreements, including, without limitation, agreements for cost sharing, professional and consulting service and for non-competitive purchases with a total acquisition cost of $50,000 or more, including instruments, assurances and any other documents as may be necessary to complete the Synergy Centre and Library-Art Gallery Projects subject to Council’s approval of and in accordance with: a Business Plan; an Operational Model; a Conceptual Design; and a Financial Plan;

AND THAT a by-law be prepared to formalize the decisions and authorities delegated to staff herein.

Relationship to the Strategic Plan / Health Impact Assessment

This report refers to the Large Projects as identified in the Growth and Economic Development Pillar in Council’s Strategic Plan, Greater Together.  These projects will address the goals identified under the Quality of Life and Place Pillar in the same document.

Report Summary

This reports recommends that Council approve the next step and provide the administrative authority to achieve the deliverables identified by Council, namely the development of a business plan, operational model, conceptual design, financial plan and site selection criteria in collaboration with key community stakeholders to advance the both the Library-Art Gallery and Synergy Centre projects

Financial Implications

If approved as presented, the recommendations authorize the expenditure of up to $150,000 plus applicable taxes and delegated authority to the Director of Economic Development for decisions that advance the project according to limits established by Council, including a financing plan. Expenditures incurred in 2017 will be funded from the Tax Rate Stabilization Reserve, based on Council resolution CC2017-188 from the report presented on June 28, 2017. Staff will present business cases for Council consideration as part of the 2018 Budget for the Library/Art Gallery and Synergy Conference Centre projects. If the business cases are approved, then the capital project budget would replenish the Tax Rate Stabilization Reserve.
 
In addition, the capital project budget will also fund the backfilled labour costs. If not approved, any backfilled labour costs will form part of the year end surplus/deficit.