Agenda
City Council


City Council Meeting
Tuesday, June 26, 2018
Tom Davies Square
Brian Bigger, Chair

4:00 p.m. CLOSEDSESSION, COMMITTEE ROOM C-12
6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

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ROLL CALL

Resolution to move to Closed Session to deal with one (1) item regarding Personal Matters (Identifiable Individual(s)) and one (1) Litigation or Potential Litigation / Solicitor-Client Privilege Matter regarding Local Planning Appeal Tribunal Appeals of Decisions of Council in accordance with the Municipal Act, 2001, s. 239(2)(b), (e) and (f).
(RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Report dated June 12, 2018 from the General Manager of Corporate Services regarding Update on IT Strategic Plan.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This report presents a summary of the resultant IT Strategic Plan.)

1.1 Full Report (pdf)
1.2 IT Strategic Plan Report to Council June 26 (pdf)
1.3 Corporate Information Technology Strategic Plan (pdf)
1.4 Presentation - IT Strategic Plan - Jun 26-ELT_v2 (pdf)

  • Peter Taylor, Director of Information Technology
2. Report dated June 13, 2018 from the General Manager of Growth and Infrastructure regarding Stormwater Asset Management Plan.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This report provides information regarding the results of the City of Greater Sudbury Stormwater Asset Management Plan.)

2.1 Full Report (pdf)
2.2 Report - Stormwater Asset Management Plan (pdf)
2.3 PRE_SudburySW-AMP_06-26-2018_V3_1 (pdf)

  • Paul Javor, Drainage Engineer
  • Michele Samuels, Senior Asset Management Consultant/Project Manager for Aecom
  • Jeff Atherton, Senior Asset Manager, Asset Management for Aecom
3. Report dated June 6, 2018 from the General Manager of Growth and Infrastructure regarding Maley Drive Update.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This report provides an update for the Maley Drive construction project.)

3.1 Full Report (pdf)
3.2 Maley Dive Update -June 2018 (pdf)
3.3 Maley June 2018 (pdf)

  • David Shelsted, Project Director
4. Large Projects Update
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY) (REPORT TO BE TABLED)
(Update on the City's four large projects.)

4.1 LPUpdate_June26_REPORTfinal_1 (pdf)
4.2 LPUpdate_June26_presentationfinal (pdf)

  • Catherine Matheson, General Manager of Community Development
  • Ian Wood, Director of Economic Development

MATTERS ARISING FROM THE CLOSED SESSION

Deputy Mayor Landry-Altmann will rise and report on any matters discussed during the Closed Session. Council will then consider any resolution emanating from the Closed Session.

MATTERS ARISING FROM AUDIT COMMITTEE

June 19, 2018

Council will consider, by way of one resolution, Audit Committee resolutions, which will be posted online following the meeting. Any questions regarding these resolutions should be directed to Councillor McIntosh, Chair, Audit Committee.

(RESOLUTION PREPARED)

MATTERS ARISING FROM PLANNING COMMITTEE

June 11, 2018

Council will consider, by way of one resolution, resolutions PL2018-102 to PL2018-104 and PL2018-106, all of which are found at https://agendasonline.greatersudbury.ca/index.cfm?pg=agenda&action=navigator&id=1225&itemid=rec. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.

(RESOLUTION PREPARED)

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 TO C-4)

MINUTES

C-1. 1.1 PL Minutes -May 28, 2018 (pdf)

Planning Committee Minutes of May 28, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-2. 2.1 CC Minutes -May 29, 2018 (pdf)

Special City Council Minutes of May 29, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-3. 3.1 CC Minutes -May 29, 2018 (pdf)

City Council Minutes of May 29, 2018
(RESOLUTION PREPARED - MINUTES ADOPTED)

ROUTINE MANAGEMENT REPORTS

C-4. Report dated May 28, 2018 from the Chief Administrative Officer regarding Tax Adjustments Under Sections 357 and 358 of the Municipal Act.

(RESOLUTION PREPARED)
(This report provides for tax adjustments under Sections 357 and 358 of the Municipal Act, 2001 for properties eligible for cancellation, reduction or refund of realty taxes.)

4.1 Full Report (pdf)
4.2 Tax Adjustments under Sections 357 and 358 of the Municipal Act (pdf)
4.3 Schedule A (pdf)

CORRESPONDENCE FOR INFORMATION ONLY

C-5. Report dated June 12, 2018 from the General Manager of Corporate Services regarding Update on Implementation Plan for Council's Strategic Plan.

(FOR INFORMATION ONLY)
(This report provides an update on the progress of each action item outlined in the implementation plan for the Corporate Strategic Plan 2015-2018.)

5.1 Full Report (pdf)
5.2 CCReport_StrategicPlanUpdate_June26_2018 (pdf)
5.3 AppendixA_Council Strategic Plan - Update_June2018_v2 (pdf)

C-6. Report dated June 11, 2018 from the General Manager of Corporate Services regarding Smart Cities Challenge Update.

(FOR INFORMATION ONLY)
(This report provides an update to April 10, 2018 City Council report regarding the City of Greater Sudbury's submission to the Smart Cities Challenge.)

6.1 Full Report (pdf)
6.2 smart cities challenge_council report_jun_8 (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated June 6, 2018 from the General Manager of Community Development regarding Green Ontario Social Housing Program.

(RESOLUTION PREPARED)
(This report provides information on the Green Ontario Social Housing Fund.)

1.1 Full Report (pdf)
1.2 Report - Green Ontario Social Housing Program (pdf)

R-2. Report dated June 7, 2018 from the General Manager of Community Development regarding Affordable Access to Recreation Strategy.

(RESOLUTION PREPARED)
(This report outlines a number of strategies to provide affordable access to recreation for Greater Sudbury residents.)

2.1 Full Report (pdf)
2.2 Report - Afforable Access to Recreation Strategy (pdf)

R-3. Report dated June 8, 2018 from the General Manager of Community Development regarding Affordable Transit Fare Structure.

(RESOLUTION PREPARED)
(This report provides Council with options for an Affordable Transit Fare Structure.)

3.1 Full Report (pdf)
3.2 Report - Affordable Transit Fare Structure (pdf)

BY-LAWS

Draft by-laws are available for viewing a week prior to the meeting on the City's website at: https://agendasonline.greatersudbury.ca. Approved by-laws are publically posted with the meeting agenda on the day after passage.

The following By-Laws will be read and passed:

2018-119

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at its Meeting of June 26th, 2018

1 By-law 2018-119 (pdf)

2018-120

A By-law of the City of Greater Sudbury to Authorize the Payment of Grants from the Healthy Community Initiative Fund, Wards 5, 6 and 7

City Council Resolution #CC2018-141

(This by-law authorizes grants funded through the Healthy Community Initiative Fund for Wards 2 and 7.)

1 By-law 2018-120 (pdf)

2018-121

A By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City of Greater Sudbury

(This by-law replaces By-law 2017-2 to effect appointment of statutory officials by reference to position and updating as necessary to reflect changes arising from recent reorganizations and other staff changes.)

1 By-law 2018-121 (pdf)

2018-122

A By-law of the City of Greater Sudbury to Authorize Various Matters as Part of the Development Charges Rebate Program of the Ministry of Housing

(This By-law authorizes the Executive Director of Finance, Assets and Fleet to execute an agreement with the Province of Ontario for funding under the Development Charges Rebate Program and further authorizes the Director of Planning Services to administer and deliver the program, including the allocation of funding and the execution of agreements with recipients.)

1 By-law 2018-122 (pdf)

2018-123

A By-law of the City of Greater Sudbury Regarding GreenON Social Housing Program Transfer Payment Agreement

(This By-law authorizes the Manager of Housing Services to execute an Ontario Transfer payment Agreement for funding under the GreenON Social Housing Program and to administer and deliver the program, including the allocation of funding, and execution of agreements with funding recipients.)

1 By-law 2018-123 (pdf)

2018-124P

A By-law of the City of Greater Sudbury to Adopt Official Plan Amendment No. 88 to the Official Plan for the City of Greater Sudbury

Planning Committee Resolution #PL2018-99

(This by-law authorizes the adoption of the Five Year Review Phase 1 Amendments to the City of Greater Sudbury Official Plan.)

1 By-law 2018-124P (pdf)

2018-125Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2018-50

(This by-law rezones the subject lands from “M1-1”, Business Industrial to “M1-1(19)”, Business Industrial Special to permit a vehicle repair shop - Sudbury Window Manufacturing Ltd. - 902 Newgate Avenue, Sudbury.)

1 By-law 2018-125Z (pdf)

MOTIONS

M-1. Request for business case - 2019 Budget - Junction Creek Stewardship Committee
As presented by Councillor Sizer:

WHEREAS the Junction Creek Stewardship Committee (JCSC) is a volunteer based, grassroots, registered non-profit organization formed in 1999 with a mission to “restore all life to the Junction Creek ecosystem, native wildlife, fish, insect and plant life, and to improve the quality of life for humans as well”, which has eleven volunteer board members and 2 staff who work with hundreds of volunteers annually to complete restoration, research and outreach projects in the watershed;

AND WHEREAS the JCSC has submitted a funding request to the City of Greater Sudbury in the sum of $160,000 to be divided equally between 2019 to 2022, to allow it to effectively organize and carry out ongoing community programs and restoration activities to improve the natural ecosystem found in the City, and undo the industrial damage along Sudbury’s large urban waterway known as Junction Creek;

AND WHEREAS the JCSC serves to coordinate citizen participation in environmental restoration activities and to increase public awareness and appreciation of Junction Creek by carrying out a variety of educational, community stewardship, and environmental and research programs;

AND WHEREAS the City of Greater Sudbury has supported the restoration, research and outreach projects of the JCSC through grant funding since 2007;

THEREFORE BE IT RESOLVED THAT the City of Greater Sudbury directs staff to prepare a business case for the Junction Creek Stewardship Committee’s funding request, to be presented during the 2019 budget deliberations.

M-2. Recognition of Olympic and Paralympic Medalists in Community Facilities
As presented by Mayor Bigger:

WHEREAS Greater Sudbury boasts a great number of tremendously talented athletes who have earned medals for their accomplishments in Olympic and Paralympic Games;

AND WHEREAS the City of Greater Sudbury has no formal policy to recognize these athletes;

AND WHEREAS the City of Greater Sudbury's Building, Property and Park Naming Policy allows for the naming of facility elements such as ice pads, trails, gymnasiums, etc.;

AND WHEREAS naming facility elements will not only recognize their hard work, dedication and talent, but also serve to enhance community pride and youth encouragement in sport;

AND WHEREAS the City of Greater Sudbury would like to formally recognize those athletes that the public has identified as hailing from the City of Greater Sudbury;

THEREFORE BE IT RESOLVED that the City of Greater Sudbury would identify those athletes who have received medals in the Olympic and Paralympic Games, and work with City Staff to officially recognize the athletes by naming and identifying meaningful training facilities within City of Greater Sudbury amenities, based on the athlete and type of sport.

ADDENDUM

CIVIC PETITIONS

1 Petition - Update Existing By-laws to Allow Back Yard Hens (pdf)
2 Petition - Create a One Way Exit from David Street onto Paris Street (Northbound) (pdf)

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

ADJOURNMENT

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