Agenda
Finance and Administration Committee

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Finance and Administration Committee Meeting
Tuesday, September 15, 2020
Tom Davies Square - Council Chamber / Electronic Participation
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

3:00 p.m. CLOSED SESSION, COMMITTEE ROOM C-12 / ELECTRONIC PARTICIPATION

6:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING COUNCIL CHAMBER / ELECTRONIC PARTICIPATION

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ROLL CALL

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s))
regarding a performance review in accordance with the Municipal Act, 2001, s. 239(2)(b).
(RESOLUTION PREPARED)


RECESS


ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

MATTERS ARISING FROM THE CLOSED MEETING

At this point in the meeting, Vice-Chair McIntosh will rise and report the results of the closed session. The Committee will then consider any resolutions.

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEM C-1)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated August 27, 2020 from the General Manager of Community Development regarding Healthy Community Initiative Fund Applications.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding approval(s) of eligible Healthy Community Initiative Fund application(s) in accordance with By-law 2018-129.)

1.1 Full Report (pdf)
1.2 HCI Request for Approval Report 09-15-2020 (pdf)

Regular Agenda

PRESENTATIONS

1. Report dated June 23, 2020 from the General Manager of Growth and Infrastructure regarding Strengthening Development Approval Services Update.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation provides an update regarding the continuous improvements made in response to stakeholder feedback as reported to the Finance & Administration Committee in May 2019.)

1.1 Full Report (pdf)
1.2 Strengthening Development Approvals F&A Report June 23 (pdf)
1.3 Economic Bulletin - June 2020 (pdf)
1.4 Strengthening Development Approvals F&A Sept 15 2020 final (pdf)

  • Meredith Armstrong, Acting Director of Economic Development

MANAGERS' REPORTS

R-1. Report dated September 1, 2020 from the General Manager of Corporate Services regarding 2021 Budget Update.

(RESOLUTION PREPARED)
(This report provides an update on the 2021 Budget.)

1.1 Full Report (pdf)
1.2 Budget 2021 (pdf)
1.3 Appendix A - Core Service Review Summary (Phase 1) (pdf)

R-2. Report dated September 1, 2020 from the General Manager of Corporate Services regarding Financial Implications Associated with the Corporation's COVID-19 Response.

(FOR INFORMATION ONLY)
(This report provides information regarding the financial implications associated with the Corporation's response to COVID-19 developments projected to September 30, 2020.)

2.1 Full Report (pdf)
2.2 Financial Implications Associated with the Corporation's COVID-19 Response (pdf)
2.3 Appendix A - Municipal Safe Restart Allocations (pdf)

R-3. Report dated August 27, 2020 from the General Manager of Corporate Services regarding Electric Vehicle (EV) Infrastructure.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding Electric Vehicle (EV) Infrastructure.)

3.1 Full Report (pdf)
3.2 Report on EV chargers V7 (pdf)
3.3 Appendix- A for EV charger locations (pdf)

R-4. Report dated August 28, 2020 from the General Manager of Corporate Services regarding The Federation of Canadian Municipalities: Municipal Asset Management Program.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding an application for funding from the Federation of Canadian Municipalities Municipal Asset Management Program.)

4.1 Full Report (pdf)
4.2 The Federation of Canadian Municipalities Funding Municipal Asset Management Program (pdf)

R-5. Report dated August 21, 2020 from the Chief Administrative Officer regarding World Trade Center Greater Sudbury Proposal Review.

(FOR INFORMATION ONLY)
(This report provides an update regarding the findings of the consultant work to review the World Trade Center Greater Sudbury Proposal presented to Finance & Administration Committee on February 11, 2020. It also includes supplemental information provided by the WTCGS proponents on the project.)

5.1 Full Report (pdf)
5.2 Staff Report World Trade Center Greater Sudbury sept 2020 aug 21 (pdf)
5.3 CBRE Impact Study for WTCGS - Final Report July 2020 (pdf)
5.4 WTCGS Response Report - August 14-20 (pdf)
5.5 FA2020-06 World Trade Center Feb 11 2020 (pdf)

R-6. Report dated August 31, 2020 from the Chief Administrative Officer regarding Budget Preparation Methodology.

(FOR INFORMATION ONLY)
(This report provides information addressing the 2021 Budget Preparation Methodology deferred motion and to provide clarifying information and sources.)

6.1 Full Report (pdf)
6.2 Budget Preparation Methodolgy Analysis (pdf)

MEMBERS' MOTION

M-1. Motion to Define 2021 Budget Preparation Methodology
As presented by Councillor Vagnini:



WHEREAS cost of living over the last six (6) years from 2014 to 2020 has risen by 9%; and

WHEREAS the population of Greater Sudbury has seen a 2% decline over six (6) years; and

WHEREAS the demographics are rapidly shifting from high income earners to fixed income or income tied to cost of living; and

WHEREAS the 2016 Statistics Canada Census determined that 54% of Greater Sudbury earners are earning less than the Canadian poverty line; and

WHEREAS Property Taxes over six (6) years have increased by 26%; and

WHEREAS Greater Sudbury over six (6) years has increased by 23%; and

WHEREAS Greater Sudbury cost impact on City residents has increased by more than 27% over the last six (6) years; and

WHEREAS Property Taxes constitute 50% of Greater Sudbury spending; and

WHEREAS User Fees constitute 22% of Greater Sudbury spending; and

WHEREAS cost reductions promised by amalgamation have not materialized; and

WHEREAS fewer employees promised by amalgamation have actually increased by 4% and the associated cost has increased by 21%; and

WHEREAS household debt to income ratios have reached 176%; and

WHEREAS traditional budget preparation techniques have not provided opportunities to allow Greater Sudbury to keep spending more closely aligned with public ability to fund that spending; and

WHEREAS Greater Sudbury has been becoming increasingly reliant on debt financing; and

WHEREAS debt financing imposes another layer of cost on the Greater Sudbury population; and

WHEREAS there are other budget preparation techniques that readily allow preparation of Zero-Based Budget (ZBB) preparation; and

WHEREAS the application of ZBB has resulted in many corporations and an increasing number of municipalities to become more efficient and more cost effective;

THEREFORE BE IT RESOLVED that City staff is hereby directed to prepare a two page report for next Council Meeting on the resources and time requirements to replace the traditional budget preparation process with a ZBB process for the 2021 Budget Year.

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated August 20, 2020 from the General Manager of Community Development regarding Healthy Community Initiative Fund 2020 Semi-Annual Report.

(FOR INFORMATION ONLY)
(This report outlines the allocation of Healthy Community Initiative funds by Ward for the period of January 1, 2020 to June 30, 2020.)

1.1 Full Report (pdf)
1.2 Healthy Community Initiative Fund 2020 Semi-Annual Report (pdf)

I-2. Report dated August 28, 2020 from the General Manager of Corporate Services regarding Contract Awards Exceeding $100,000 April 1 - June 30, 2020.

(FOR INFORMATION ONLY)
(This report provides information regarding the City of Greater Sudbury contract awards $100,000 and Greater from April 1 to June 30, 2020.)

2.1 Full Report (pdf)
2.2 Contract Award Report- 2020 Q2 April-June - FINAL (pdf)

I-3. Report dated August 18, 2020 from the General Manager of Corporate Services regarding Street Lighting Project Update.

(FOR INFORMATION ONLY)
(This report provides an update on street lighting and Downtown decorative fixtures after the Investment grade audit.)

3.1 Full Report (pdf)
3.2 Staff Report for update_V-3 (pdf)

I-4. Report dated July 14, 2020 from the General Manager of Growth and Infrastructure regarding Employment Land Strategy Update.

(FOR INFORMATION ONLY)
(This report provides an update on the status of the Employment Land Strategy. The report will provide background on the successful consultant team and advise of key milestones of the project.)

4.1 Full Report (pdf)
4.2 REPORT_ELS_20200831 (pdf)

I-5. Report dated August 31, 2020 from the General Manager of Corporate Services regarding 2020 Capital Budget Variance Report - June.

(FOR INFORMATION ONLY)
(This report outlines the capital projects completed as of June 30, 2020 as well as activity within the Holding Accounts.)

5.1 Full Report (pdf)
5.2 Report (pdf)
5.3 Appendix A - Tables 1-3 - Completed and Cancelled_1 (pdf)
5.4 Appendix B - Table 1-3 - Capital (pdf)
5.5 Appendix B - Table 4-6 - Wastewater (pdf)
5.6 Appendix B - Table 7-9 - Water (pdf)
5.7 Appendix C - Table 1-3 - Capital (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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