Agenda
Audit Committee


Audit Committee Meeting
Tuesday, June 21, 2016
Tom Davies Square
Deb McIntosh, Chair
Mike Jakubo, Vice Chair

4:15 p.m. AUDIT COMMITTEE MEETING
COUNCIL CHAMBER

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DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Report dated May 31, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Audit Findings Report.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This report provides the audit findings with respect to the 2015 year-end.)

1.1 Full Report (pdf)
1.2 CGS Consolidated - 2015 ACR - Final (pdf)

  • Michael Hawtin, Partner, PricewaterhouseCoopers LLP
2. Report dated June 1, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Annual Financial Statements.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This report recommends that the Consolidated Financial Statements of the City of Greater Sudbury and the Financial Statements of the City of Greater Sudbury Trust Funds for the year ended December 31, 2015 be adopted by Council.)

2.1 Full Report (pdf)
2.2 2015 Financial Report (pdf)

  • Ed Stankiewicz, Acting Chief Financial Officer/City Treasurer

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ROUTINE MANAGEMENT REPORTS

C-1. Report dated June 1, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Operating Budget Variance Report - December.

(RESOLUTION PREPARED)
(This report provides a year end projection based on expenditures and revenues to the end of December, 2015.)

1.1 Full Report (pdf)
1.2 2016 yearend chart (pdf)

C-2. Report dated June 2, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Water Wastewater Variance Report.

(RESOLUTION PREPARED)
(This report provides a year end position for the Water Wastewater Division based on the expenditures and revenues for the year ended December 31, 2015.)

2.1 Full Report (pdf)
2.2 Schedule A - December 31, 2015 WWW Actual (pdf)

CORRESPONDENCE FOR INFORMATION ONLY

C-3. Report dated June 7, 2016 from the Acting Chief Financial Officer/City Treasurer regarding Consolidated Reserves and Reserve Funds Balances as of December 31, 2015.

(FOR INFORMATION ONLY)
(This report advises of the balances in the Reserves and Reserve Funds at December 31, 2015.)

3.1 Full Report (pdf)
3.2 Appendix A - Reserve Fund Trends (pdf)
3.3 Appendix B - Reserves (pdf)
3.4 Appendix C - Reserve Funds (pdf)

C-4. Report dated June 7, 2016 from the Acting Chief Financial Officer/City Treasurer regarding 2015 Capital Projects in Progress and Completed Capital Projects.

(FOR INFORMATION ONLY)
(This report provides a year end position of Capital Projects in Progress which includes Committed Capital and Committed Reserve Funds for capital projects for the year ended December 31, 2015. It also includes completed capital projects from October 2015 to March 2016.)

4.1 Full Report (pdf)
4.2 Appendix A and B - Capital Projects in Progress - Dec 31 2015 (pdf)
4.3 Appendix C - Completed Capital Report - Oct 2015 - Mar 2016 (pdf)

C-5. Report dated May 31, 2016 from the Auditor General regarding Audit of Contract ENG11-42.

(FOR INFORMATION ONLY)
(Audit of Contract ENG11-42)

5.1 Full Report (pdf)
5.2 Final Audit Report May 26 (pdf)

C-6. Report dated June 2, 2016 from the Auditor General regarding Follow-up Audit of Procurement.

(FOR INFORMATION ONLY)
(Follow-up Audit of Competitive Procurement)

6.1 Full Report (pdf)
6.2 Follow-up Audit Report Procurement final report (pdf)

Regular Agenda

MANAGERS' REPORTS

ADDENDUM

CIVIC PETITIONS

NOTICES OF MOTION

QUESTION PERIOD AND ANNOUNCEMENTS

ADJOURNMENT

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