Agenda
City Council


City Council Meeting
Tuesday, April 11, 2017
Tom Davies Square
Brian Bigger, Chair

*Revised

4:00 p.m. CLOSEDSESSION, COMMITTEE ROOM C-11
6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

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ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Resolution to move to Closed Session to deal with two (2) Litigation or Potential Litigation / Solicitor - Client Privilege matters:1) Regarding potential litigation; and 2)Regarding the Coroner's inquest;

Andone (1) addendum Litigation or Potential Litigation / Solicitor - Client Privileged matter regarding an Ontario Municipal Board hearingin accordance with the Municipal Act 2001, s.
239(2)(e)(f).

(RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

Water Wastewater Master Plan
(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation will provide a review of the Water Wastewater Master Plan.)

1 Water Wastewater Master Plan Presentation (pdf)

  • Akli Ben-Anteur , Projects Engineer
  • Kevin Morawski, Project Engineer and Manager of Infrastructure Management, WSP Canada Inc.

MATTERS ARISING FROM THE CLOSED SESSION

Deputy Mayor Landry-Altmann will rise and report on any matters discussed during the Closed Session. Council will then consider any resolution emanating from the Closed Session.

MATTERS ARISING FROM PLANNING COMMITTEE

February 27, 2017

Council will consider, by way of one resolution, resolutions PL2017-19 to PL2017-20 and PL2017-22 to PL2017-32, all of which are found at http://agendasonline.greatersudbury.ca/pg=agenda&action=navigator&id=1102&itemid=rec. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Planning Committee. (Deferred from the March 7, 2017 City Council Meeting)

(RESOLUTION PREPARED)

March 6, 2017

Council will consider, by way of one resolution, resolutions PL2017-34 and PL2017-35, all of which are found at http://agendasonline.greatersudbury.ca/index.cfm?pg=agenda&action=navigator&id=1103&itemid=rec. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.

(RESOLUTION PREPARED)

March 20, 2017

Council will consider, by way of one resolution, resolutions PL2017-37 and PL2017-39 to PL2017-44, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1104&itemid=rec. Any questions regarding the resolutions should be directed to Councillor McIntosh, Chair, Planning Committee.

(RESOLUTION PREPARED)

MATTERS ARISING FROM FINANCE AND ADMINISTRATION COMMITTEE

March 28, 2017

Council will consider, by way of one resolution, resolutions FA2017-07 and FA2017-08, all of which are found at http://agendasonline.greatersudbury.ca/?pg=agenda&action=navigator&id=1201&itemid=rec. Any questions regarding the resolutions should be directed to Councillor Jakubo, Chair, Finance and Administration Committee.

(RESOLUTION PREPARED)

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 AND C-8)

MINUTES

C-1. 1.1 PL Minutes -Feb 27, 2017 (pdf)

Planning Committee Minutes of February 27, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-2. 2.1 CC Minutes -Feb 28, 2017 (pdf)

City Council Minutes of February 28, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-3. 3.1 PL Minutes -Mar 6, 2017 (pdf)

Planning Committee Minutes of March 6, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-4. 4.1 CC Minutes -Mar 7, 2017 (pdf)

City Council Minutes of March 7, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-5. 5.1 PL Minutes -Mar 20, 2017 (pdf)
5.2 PL Minutes -Mar 20, 2017 (pdf)

Planning Committee Minutes of March 20, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-6. 6.1 CC Minutes -Mar 21, 2017 (pdf)

Special City Council Minutes of March 21, 2017
(RESOLUTION PREPARED - MINUTES ADOPTED)

TENDERS AND REQUESTS FOR PROPOSALS

C-7. Report dated March 29, 2017 from the General Manager of Corporate Services regarding Tom Davies Square Courtyard Project.

(RESOLUTION PREPARED)
(This report provides Council with an update on the Tom Davies Square Courtyard project.)

7.1 Full Report (pdf)

ROUTINE MANAGEMENT REPORTS

C-8. Report dated March 2, 2017 from the Executive Director of Assets, Transit and Fleet regarding 140 Durham Street - Condominion Corporation.

(RESOLUTION PREPARED)
(This report authorizes that the Chief Administration Officer or in his or her absence, the Director of Assets and Fleet, be authorized to attend meetings on behalf of the Corporation to protect the City's interests in the matters of the Condominium Corporation.

8.1 Full Report (pdf)
8.2 YMCA DevelopmentAgreement (pdf)

CORRESPONDENCE FOR INFORMATION ONLY

C-9. Report dated March 27, 2017 from the General Manager of Community Development regarding Municipal Obligations to Operate a Long-Term Care Home.

(FOR INFORMATION ONLY)
(This report will speak to the City of Greater Sudbury’s legal obligations, under the Long-Term Homes Act, 2007, to redevelop 122 of Pioneer Manor's long-term care beds.)

9.1 Full Report (pdf)

Regular Agenda

REFERRED & DEFERRED MATTERS

R-1. Report dated March 8, 2017 from the General Manager of Community Development regarding Pioneer Manor – Bad Debt Write-Offs.

(RESOLUTION PREPARED)
(This report recommends the approval of bad debt write-offs for accommodation fees at Pioneer Manor.)

1.1 Full Report (pdf)
1.2 Accounts Receivable and Collections Policy (pdf)

R-2. Report dated March 8, 2017 from the Executive Director of Finance, Assets and Fleet regarding Continuous Safety Services Agreement with the Electrical Safety Authority.

(RESOLUTION PREPARED)
(This report outlines the proposed terms and conditions for the Electrical Safety Authority Agreement.)

2.1 Full Report (pdf)
R-3. Report dated March 8, 2017 from the Executive Director of Finance, Assets and Fleet regarding By-laws 87-340 and 87-341 Requiring Owners to Connect Water and Wastewater Works 2016 Exemption Amount.

(FOR INFORMATION ONLY)
(This report updates the level of financial exemption for mandatory connections to water and wastewater systems in accordance with policy.)

3.1 Full Report (pdf)
R-4. Report dated March 24, 2017 from the Chief Administrative Officer regarding Large Projects Update.

(FOR INFORMATION ONLY)
(Staff will provide an update on the four large projects endorsed by CGS Council in April 2016.)

4.1 Full Report (pdf)
4.2 Council Large Project Update March 24 17 (pdf)
4.3 Council Large Project Update March 7 17_V4 (pdf)

MANAGERS' REPORTS

R-5. Report dated March 22, 2017 from the General Manager of Community Development regarding RFP for Investment in Affordable Housing for Ontario 2014 Extension.

(RESOLUTION PREPARED)
(This report is regarding the results of Contract CDD17-030, Request for Affordable Housing under the Investment in Affordable Housing for Ontario 2014 Extension (IAH-E.))

5.1 Full Report (pdf)
R-6. Report dated March 22, 2017 from the General Manager of Community Development regarding Universal Bus Pass Agreement Extension.

(RESOLUTION PREPARED)
(This report is to request authorization to extend the current Universal Bus Pass Agreement with Laurentian University Student Associations.)

6.1 Full Report (pdf)
R-7. Report dated March 29, 2017 from the General Manager regarding Event Centre Site Evaluation Matrix.

(RESOLUTION PREPARED)
(This report is to provide City Council with a recommended site evaluation matrix that the Consultant/Staff team will use to rank potential Event Centre sites.)

7.1 Full Report (pdf)
7.2 Event Centre Site Evaluation Matrix report (pdf)

BY-LAWS

The following By-Laws will be read and passed:

2017-57

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of March 7th, 2017

1 By-law 2017-57 (pdf)

2017-58

A By-law of the City of Greater Sudbury to Declare Certain Parcels of Land to be Part of the City Road System

(This by-law is presented to Council from time to time. It provides for all the small “bits and pieces” of roadway that have been purchased or otherwise acquired by the City for road purposes to be formally declared as roads.)

1 By-law 2017-58 (pdf)

2017-59

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of April 11th, 2017

1 By-law 2017-59 (pdf)

2017-60

A By-law of the City of Greater Sudbury to Authorize a Lease Agreement with City of Lakes Family Health Team as Tenant to Lease a Portion of the City-owned Building at 3400 Highway 144, Chelmsford

Planning Committee Resolution #PL2017-20

1 By-law 2017-60 (pdf)

2017-61

A By-law of the City of Greater Sudbury to Authorize the Transfer Vacant Land on Elm Street in Coniston Described as Parts 1 to 8, Plan 53R-20805 to the Coniston Non-Profit Seniors Housing Corporation

Planning Committee Recommendation PL2012-88

1 By-law 2017-61 (pdf)

2017-62

A By-law of the City of Greater Sudbury to Amend By-law 2017-2 being a By-law of the City of Greater Sudbury Respecting the Appointment of Officials of the City

(This by-law updates certain appointments to reflect staff changes.)

1 By-law 2017-62 (pdf)

2017-63

A By-law of the City of Greater Sudbury to Amend By-law 2017-5 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Officers of the City

(The Delegation By-law is being amended to incorporate some changes of a housekeeping nature, to update certain titles, and to add delegated authority:
•to the General Manager of Corporate Services to negotiate and Continuous Safety Services Agreements with sign Electrical Safety Authority (refer to Item R-2);
• to the General Manager of Community Development and the Director of Transit Services to negotiate and sign standard form Universal Bus Pass Agreements with local University and College Student Associations (refer to Item R-6);
• to the Director of Economic Development to sign standard form collaboration agreements with parties chosen as 'collaborators' by the city of Greater Sudbury Development Corporation (City Council Resolution #2017-50); and
• to the Executive Director of Legislative Services / City Clerk to sign agreements to secure voting locations for municipal elections and any other agreements required to fulfill the duties of the Clerk in a municipal election.)

1 By-law 2017-63 (pdf)

2017-64

A By-law of the City of Greater Sudbury to Amend By-law 2011-235 being a By-law of the City of Greater Sudbury to Establish Procedures for the City of Greater Sudbury

City Council Resolutions #CC2017-55 and #CC2017-56

(This by-law amends the Procedure By-law to implement Council's direction regarding the meeting nights and times for meetings of the Emergency Services Committee.)

1 By-law 2017-64 (pdf)

2017-65

A By-law of the City of Greater Sudbury to amend By-law 2017-24 being a By-Law of the City of Greater Sudbury to Establish Miscellaneous User Fees for Certain Services Provided by the City of Greater Sudbury

City Council Resolution CC2017-49

(This amendment implements the 2017 vendor fees for the Market approved by Council.)

1 By-law 2017-65 (pdf)

2017-66

A By-law of the City of Greater Sudbury to Authorize Various Matters Under the Municipal Elections Act, 1996, as Amended, for the 2018 Municipal Election

(This report summarizes the proposed method of vote to be used during the 2018 Municipal and School Board Elections, as well as the use of French language.)

Report dated March 14, 2017 from the General Manager of Corporate Services regarding Various Matters - 2018 Municipal and School Board Elections.

1 Full Report (pdf)
2 Election By-Laws (pdf)
3 By-law 2017-66 (pdf)

2017-67Z

A By-law of the City of Greater Sudbury to Amend By-law 2010-100Z being the Comprehensive Zoning By-law for the City of Greater Sudbury

Planning Committee Resolution #PL2016-132

(This by-law rezones the subject lands from “FD”, Future Development to “R3-1(27)", Medium Density Residential One Special in order to construct a multiple residential dwelling. The holding symbol may be removed and the development may proceed once an agreement to provide adequate water services has been approved by the City - City of Greater Sudbury, Elm Street, Coniston.)

1 By-law 2017-67Z (pdf)

2017-68

A By-Law of the City of Greater Sudbury to Authorize Certain Financial Incentives Under the Town Centre Community Improvement Plan for the Property Known as 519 Notre Dame Avenue, Sudbury

Planning Committee Resolution #PL2017-35

(This by-law authorizes the General Manager of Growth and Infrastructure Services to sign any required incentive agreements for the facade improvement program grant and the planning and building fee rebate program, approved under the Town Centre Community Improvement Plan for 519 Notre Dame Avenue, Sudbury.)

1 By-law 2017-68 (pdf)

2017-69

A By-law of the City of Greater Sudbury to Authorize the City of Greater Sudbury to Enter into an Agreement with Perry + Perry Developments Inc.

Community Services Committee Resolution CS2016-16

(This By-law supplements and reinforces the authority delegated in By-law 2011-213 and authorizes an agreement which provides among other matters for the City to consent to the property owner registering a mortgage funding the construction of a full market rent addition to the existing affordable housing project, in priority to the City's affordable housing mortgage as approved by Council.)

1 By-law 2017-69 (pdf)

2017-70

A By-law of the City of Greater Sudbury to Authorize Grants to the Ukrainian Seniors Centre and to Child Care Resources for the 2017 Calendar Year

(This by-law authorizes the City's annual grant of services/use of facilities to two non-profit organizations:
•grant to the Ukrainian Seniors Centre of the supply and installation of signs and fencing to facilitate the holding of the Canadian Garlic Festival, to a value of $2000; and
• grant to Child Care Resources of: the use of the Gatchell Pool during the summer of 2017 for summer programming, with charge only for the life guard services; and of City staff assistance with the organization's 2017 program registration.

These annual grants form part of the service level approved in the budget but were not referenced in the report to Council on January 17, 2017 regarding Annual Grants Value for Money Review or By-law 2017-38, which related only to grants of cash.)

1 By-law 2017-70 (pdf)

MOTIONS

M-1. Feasibility Study for the Development of an Independent Laundry Hub
As presented by Councillor Vagnini:

Whereas unemployment in the City of Great Sudbury is very high and the loss of 38 jobs at Sudbury Hospital Services represents permanent loss of jobs from the City and,

Whereas the job losses at Sudbury Hospital Services represents an economic loss to the City of over $7,000,000 and,

Whereas purchasing of local goods and services represents an economic loss to the City of $291,767.42 and, Whereas Sudbury Hospital Services is a major user of water/wastewater, the reduction of which will remove $128,520 of annual revenue, before applying a multiplier factor, to the City and,

Whereas Sudbury Hospital Services is a major user of Greater Sudbury Utilities, the reduction of which will remove $91,584 of annual revenue, before applying a multiplier factor, to the City and,

Whereas $2,300,000 of capital investment, before applying a multiplier factor, within the City will be lost and,

Whereas loss of the Sudbury Hospital Services will impose an additional cost on EMS Services of $280,377 and,

Whereas four (4) other clients in the Sudbury catchment area will suffer similar consequences and,

Whereas the loss of these jobs appears to be the first of a number of employment transfers out of the City by Health Sciences North and,

Whereas the loss of these jobs is not consistent with the stated objective of the City of Greater Sudbury to not only promote economic development but also that the economic development be sustainable and,

Whereas the exporting of this employment is not consistent with City of Greater Sudbury objectives to be a Hub for northern Ontario services and,

Whereas the loss of these jobs from Sudbury will place undue hardship on the City of Greater Sudbury at a time when economic activity in the City is at risk and major efforts are being made to improve the economics of the City and,

Whereas a hub laundry service within the City of Greater Sudbury would provide significant positive sustainable economic activity for the City and,

Whereas the Greater Sudbury Development Corporation (GSDC) has indicated that if Council makes a request for GSDC to evaluate a business model or project for a laundry hub based on Sudbury Hospital Services as the hub, they will do so given that they work closely with Economic Development and would have access to the research and work already completed for the report recently furnished to Council.

Be it therefore resolved that the City of Greater Sudbury directs the Greater Sudbury Development Corporation to prepare a feasibility study, that explores a variety of options for partnerships and business models, for presentation to Health Sciences North, for the development of an independent laundry hub operated from the existing facility at Sudbury Hospital Services.

M-2. Motion for Reconsideration
As presented by Councillor Kirwan:

That Motion CC2016-55 which directs staff to bring a report to Council in October 2016 regarding the optimization of Fire and Emergency Medical services, stations and manpower be reconsidered.

M-3. Should Item M-2 be carried by two-thirds majority, the following Motion will be presented
As presented by Councillor Kirwan:

That Motion CC2016-55 which directs staff to bring a report to Council in October 2016 regarding the optimization of Fire and Emgency Medical services, stations and manpower be amended and that staff be directed to return that report to Council only after all collective bargaining with both the Sudbury Professional Fire Fighters Association (SPFFA) Local 527 and the Christian Labour Association Canada Local 920 (CLAC) have been successfully completed.

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

CONTINUATION OF CLOSED MEETING

RECESS

MATTERS ARISING FROM CONTINUANCE OF CLOSED MEETING

ADJOURNMENT

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