Agenda
Audit Committee


Audit Committee Meeting
Tuesday, June 19, 2018
Tom Davies Square
Deb McIntosh, Chair
Mike Jakubo, Vice Chair

4:00 p.m. AUDIT COMMITTEE MEETING
COUNCIL CHAMBER

City of Greater Sudbury Council and Committee Meetings are accessible and are broadcast publically online and on television in real time and will also be saved for public viewing on the City’s website at: https://agendasonline.greatersudbury.ca.

Please be advised that if you make a presentation, speak or appear at the meeting venue during a meeting, you, your comments and/or your presentation may be recorded and broadcast.

By submitting information, including print or electronic information, for presentation to City Council or Committee you are indicating that you have obtained the consent of persons whose personal information is included in the information to be disclosed to the public.

Your information is collected for the purpose of informed decision-making and transparency of City Council decision-making under various municipal statutes and by-laws and in accordance with the Municipal Act, 2001, Planning Act, Municipal Freedom of Information and Protection of Privacy Act and the City of Greater Sudbury’s Procedure By-law.

For more information regarding accessibility, recording your personal information or live-streaming, please contact Clerk’s Services by calling 3-1-1 or emailing clerks@greatersudbury.ca.

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Report dated May 25, 2018 from the General Manager of Corporate Services regarding 2017 Audit Findings Report.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This report provides the audit findings with respect to the 2017 year-end.)

1.1 Full Report (pdf)
1.2 2017 Audit Findings report to Audit Committee (pdf)
1.3 CGS-2017 Audit Findings Report (pdf)
1.4 CGS Audit Findings Report (2017) (pdf)

  • Oscar Poloni, KPMG
2. Report dated June 4, 2018 from the General Manager of Corporate Services regarding 2017 Annual Financial Statements.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This report recommends that the Consolidated Financial Statements of the City of Greater Sudbury and the Financial Statements of the City of Greater Sudbury Trust Funds for the year ended December 31, 2017 be adopted by Council.)

2.1 Full Report (pdf)
2.2 Report to Audit Committee - Annual Report (pdf)
2.3 CGS 2017 Annual Report (pdf)
2.4 2017 FS Presentation to Audit Committee June 19 (pdf)

  • Lorraine Laplante, Manager of Accounting/Deputy Treasurer

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

CORRESPONDENCE FOR INFORMATION ONLY

C-1. Report dated June 1, 2018 from the General Manager of Corporate Services regarding 2017 Operating Budget Variance Report - December.

(FOR INFORMATION ONLY)
(This report provides a year end projection based on expenditures and revenues to the end of December, 2017.)

1.1 Full Report (pdf)
1.2 2017 Year End Operating Budget Variance Report (pdf)
1.3 2017 Year End Operating Variance (pdf)

C-2. Report dated June 1, 2018 from the Auditor General regarding Annual Status Report on the Wrongdoing Hotline.

(FOR INFORMATION ONLY)
(This report summarizes the complaints received from June 1, 2017 to May 31, 2018 and provides comparative statistics for the previous year.)

2.1 Full Report (pdf)
2.2 Annual Status Report May 31 2018 (pdf)

C-3. Reserves and Reserve Funds Balances as of December 31, 2017
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report advises of the balances in the Reserves and Reserve Funds at December 31, 2017.)

3.1 Report - Reserves and Reserve Fund Balance as of December 31, 2017 (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated May 31, 2018 from the Auditor General regarding Governance Audit of the City of Greater Sudbury Community Development Corporation.

(RESOLUTION PREPARED)
(This report identifies opportunities to improve the governance processes for the GSDC.)

1.1 Full Report (pdf)
1.2 GSDC Governance Audit Report Final (pdf)

R-2. Report dated May 31, 2018 from the Auditor General regarding Governance Audit of the Greater Sudbury Police Services Board.

(RESOLUTION PREPARED)
(This report identifies opportunities for improvements to the City's oversight processes for the Greater Sudbury Police Services Board.)

2.1 Full Report (pdf)
2.2 GSPSB Governance Report Final (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

ADJOURNMENT

No Item Selected