Agenda
Finance and Administration Committee

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Finance and Administration Committee Meeting
Tuesday, August 11, 2020
Tom Davies Square - Council Chamber
Mike Jakubo, Chair
Deb McIntosh, Vice Chair

10:30 a.m. CLOSED SESSION, COMMITTEE ROOM C-12 / ELECTRONIC PARTICIPATION

1:00 p.m.

FINANCE AND ADMINISTRATION COMMITTEE MEETING COUNCIL CHAMBER / ELECTRONIC PARTICIPATION

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ROLL CALL

Resolution to move to Closed Session to deal with one (1) Personal Matters (Identifiable Individual(s)) regarding a performance review in accordance with the Municipal Act, 2001, s. 239(2)(b).
(RESOLUTION PREPARED)

RECESS

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

MATTERS ARISING FROM THE CLOSED MEETING

At this point in the meeting, Vice-Chair McIntosh will rise and report the results of the closed session. The Committee will then consider any resolutions.

Regular Agenda

PRESENTATIONS

1. Report dated July 30, 2020 from the General Manager of Corporate Services regarding Long Term Financial Plan Update.

(ELECTRONIC PRESENTATION) (FOR INFORMATION ONLY)
(This presentation provides an update on the long term financial plan for the City of Greater Sudbury.)

1.1 Full Report (pdf)
1.2 City of Greater Sudbury Long Term Financial Plan Update 2020_final (pdf)
1.3 Long Term Financial Plan References (pdf)
1.4 Long Term Financial Plan Presentation (pdf)

  • Kevin Fowke, General Manager of Corporate Services
2. Report dated July 30, 2020 from the General Manager of Corporate Services regarding 2021 Budget Direction and Two Year Financial Forecast.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This presentation provides an overview of the forecasted budget for 2021 and to seek Council's guidance for 2021 property tax increase.)

2.1 Full Report (pdf)
2.2 2021 Budget Direction Report (pdf)
2.3 Appendix A - Additional Information about Economic Assumptions Influencing the 2021 Budget (pdf)
2.4 Appendix B - 2021 Budget Schedule (pdf)
2.5 2021 Budget Direction copy (pdf)

  • Ed Archer, Chief Administrative Officer

MANAGERS' REPORTS

R-1. 2020 Operating Budget Variance Report - June
(FOR INFORMATION ONLY) (REPORT TO FOLLOW)
(This report provides information regarding the financial implications associated with the Corporation's response to COVID-19 developments projected to August 31, 2020.)

1.1 2020 Operating Budget Variance Report - June (pdf)

R-2. Report dated July 27, 2020 from the General Manager of Corporate Services regarding Sudbury Community Arena Roof Repairs.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding repairs to the Sudbury Community Arena's south roof and interior repairs required due to water damage.)

2.1 Full Report (pdf)
2.2 Report - Sudbury Community Arena Roof Repairs (pdf)

R-3. Report dated July 27, 2020 from the General Manager of Community Development regarding Non Competitive Procurement Greater Sudbury Housing Corporation (GSHC) Security Services.

(RESOLUTION PREPARED)
(This report provides a recommendation regarding the non competitive extension of the existing GSHC Security Services Contract until a new CGS contract that includes GSHC is awarded.)

3.1 Full Report (pdf)
3.2 Report - GSHC Non Competitive Purchase(Single Source) Security Services (pdf)

MEMBERS' MOTION

Motion to Define 2021 Budget Preparation Methodology
As presented by Councillor Vagnini:



WHEREAS cost of living over the last six (6) years from 2014 to 2020 has risen by 9%; and

WHEREAS the population of Greater Sudbury has seen a 2% decline over six (6) years; and

WHEREAS the demographics are rapidly shifting from high income earners to fixed income or income tied to cost of living; and

WHEREAS the 2016 Statistics Canada Census determined that 54% of Greater Sudbury earners are earning less than the Canadian poverty line; and

WHEREAS Property Taxes over six (6) years have increased by 26%; and

WHEREAS Greater Sudbury over six (6) years has increased by 23%; and

WHEREAS Greater Sudbury cost impact on City residents has increased by more than 27% over the last six (6) years; and

WHEREAS Property Taxes constitute 50% of Greater Sudbury spending; and

WHEREAS User Fees constitute 22% of Greater Sudbury spending; and

WHEREAS cost reductions promised by amalgamation have not materialized; and

WHEREAS fewer employees promised by amalgamation have actually increased by 4% and the associated cost has increased by 21%; and

WHEREAS household debt to income ratios have reached 176%; and

WHEREAS traditional budget preparation techniques have not provided opportunities to allow Greater Sudbury to keep spending more closely aligned with public ability to fund that spending; and

WHEREAS Greater Sudbury has been becoming increasingly reliant on debt financing; and

WHEREAS debt financing imposes another layer of cost on the Greater Sudbury population; and

WHEREAS there are other budget preparation techniques that readily allow preparation of Zero-Based Budget (ZBB) preparation; and

WHEREAS the application of ZBB has resulted in many corporations and an increasing number of municipalities to become more efficient and more cost effective;

THEREFORE BE IT RESOLVED that City staff is hereby directed to prepare a two page report for next Council Meeting on the resources and time requirements to replace the traditional budget preparation process with a ZBB process for the 2021 Budget Year.

CORRESPONDENCE FOR INFORMATION ONLY

I-1. Report dated July 27, 2020 from the General Manager of Corporate Services regarding Development Charges - Treasurer's Annual Statement.

(FOR INFORMATION ONLY)
(Pursuant to Section 43 of the Development Charges Act, the Treasurer shall furnish to Council a financial statement relating to the Development Charges reserve funds.)

1.1 Full Report (pdf)
1.2 Report (pdf)
1.3 Appendix A (pdf)
1.4 Appendix B (pdf)
1.5 Appendix C (pdf)

I-2. Report dated July 17, 2020 from the General Manager of Corporate Services regarding Payment-In-Lieu of Parkland (Parks Reserve Fund) - Treasurer's Annual Financial Statement.

(FOR INFORMATION ONLY)
(This report provides information regarding the annual financial statement of the Parks Reserve Fund for payment-in-lieu of parkland in accordance with the Planning Act.)

2.1 Full Report (pdf)
2.2 Report (pdf)

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD

ADJOURNMENT

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