Agenda
City Council


City Council Meeting
Tuesday, September 13, 2016
Tom Davies Square

4:45 p.m. CLOSEDSESSION, COMMITTEE ROOM C-11
6:00 p.m. OPEN SESSION, COUNCIL CHAMBER

Council and Committee Meetings are accessible. For more information regarding accessibility,
please call 3-1-1 or email clerks@greatersudbury.ca.

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

Resolution to move to Closed Session to deal with one (1) Litigation or Potential Litigation / Solicitor - Client Privilege matter regarding a construction contract, all in accordance with the Municipal Act 2001, s. 239 (2)(e)(f).
(RESOLUTION PREPARED)

RECESS

MOMENT OF SILENT REFLECTION

ROLL CALL

DECLARATIONS OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF

PRESENTATIONS

1. Report dated August 25, 2016 from the Executive Director, Administrative Services/City Clerk regarding Election Modernization Act and the 2018 Municipal Election.

(ELECTRONIC PRESENTATION) (RESOLUTION PREPARED)
(This presentation and report describe key changes made in the Election Modernization Act and provide recommendations regarding the Method of Vote and Ranked Ballot Elections for the 2018 Municipal and School Board Elections.)

1.1 Full Report (pdf)
1.2 Elections Modernization and 2018 Election (pdf)
1.3 Presentation - Election Modernization (pdf)

  • Caroline Hallsworth, Executive Director, Administrative Services/City Clerk

MATTERS ARISING FROM THE CLOSED SESSION

Deputy Mayor Sizer will rise and report any matters discussed during the Closed Session. Council will then consider any resolutions emanating from the Closed Session.

Consent Agenda

(For the purpose of convenience and for expediting meetings, matters of business of repetitive or routine nature are included in the Consent Agenda, and all such matters of business contained in the Consent Agenda are voted on collectively. A particular matter of business may be singled out from the Consent Agenda for debate or for a separate vote upon the request of any Councillor. In the case of a separate vote, the excluded matter of business is severed from the Consent Agenda, and only the remaining matters of business contained in the Consent Agenda are voted on collectively. Each and every matter of business contained in the Consent Agenda is recorded separately in the minutes of the meeting.)

ADOPTING, APPROVING OR RECEIVING ITEMS IN THE CONSENT AGENDA

(RESOLUTION PREPARED FOR ITEMS C-1 TO C-7)

MINUTES

C-1. 1.1 ES Minutes -Aug 8, 2016 (pdf)

Emergency Services Committee Minutes of August 8, 2016
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-2. 2.1 OP Minutes -Aug 8, 2016 (pdf)

Operations Committee Minutes of August 8, 2016
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-3. 3.1 PL Minutes -Aug 8, 2016 (pdf)

Planning Committee Minutes of August 8, 2016
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-4. 4.1 FA Minutes -Aug 9, 2016 (pdf)

Finance and Administration Committee Minutes of August 9, 2016
(RESOLUTION PREPARED - MINUTES ADOPTED)

C-5. 5.1 CC Minutes -Aug 9, 2016 (pdf)

City Council Minutes of August 9, 2016
(RESOLUTION PREPARED - MINUTES ADOPTED)

ROUTINE MANAGEMENT REPORTS

C-6. Report dated August 19, 2016 from the Executive Director, Administrative Services/City Clerk regarding Administrative Corrections to the Minutes of the May 17, 2016 Finance and Administration Committee Meeting.

(RESOLUTION PREPARED)
(This report explains the administrative amendments to the minutes of the May 17, 2016 Finance and Administration Committee meeting.)

6.1 Full Report (pdf)
6.2 FAM-2016-05-17REVISED (pdf)

C-7. Report dated August 23, 2016 from the Executive Director, Administrative Services/City Clerk regarding Administrative Corrections to the Minutes of the October 19, 2015 Planning Committee Meeting.

(RESOLUTION PREPARED)
(This report explains the administrative amendments to the minutes of the October 19, 2015 Planning Committee meeting.)

7.1 Full Report (pdf)
7.2 PCM 2015-10-19 REVISED Page 5 (pdf)

CORRESPONDENCE FOR INFORMATION ONLY

C-8. Report dated July 14, 2016 from the Acting Chief Financial Officer/City Treasurer regarding Public Sale for Tax Arrears Under the Municipal Act - September 28, 2016.

(FOR INFORMATION ONLY)
(This report explains the public sale for tax arrears under the Municipal Act.)

8.1 Full Report (pdf)

Regular Agenda

MANAGERS' REPORTS

R-1. Report dated August 26, 2016 from the Chief Administrative Officer regarding Large Project Update - Place des arts.

(RESOLUTION PREPARED)
(This report provides Council with an update on progress being made to advance this project.)

1.1 Full Report (pdf)
1.2 Place des arts Council Report September 13 (pdf)
1.3 Place des arts Council Appendices September 13 (pdf)

R-2. Report dated August 10, 2016 from the Executive Director, Administrative Services/City Clerk regarding Emergency Services Committee - Resignation.

(RESOLUTION PREPARED)
(This report informs Council of the resignation on the Emergency Services Committee.)

2.1 Full Report (pdf)
R-3. Report dated August 19, 2016 from the Acting Chief Financial Officer/City Treasurer regarding Property Tax Arrears at 40 Clemow Avenue.

(RESOLUTION PREPARED)
(This report deals with the property tax arrears at 40 Clemow Avenue in the City of Greater Sudbury and a proposal by the Business Development Bank of Canada.)

3.1 Full Report (pdf)

BY-LAWS

Draft by-laws are available for viewing by members of the public in the Clerk's Services Department on the day of the meeting. Approved by-laws are publically posted with the meeting agenda on the day after passage.

The following By-Laws will be read and passed:

2016-174

A By-law of the City of Greater Sudbury to Confirm the Proceedings of Council at Its Meeting of September 13th, 2016

1 By-law 2016-174 (pdf)

2016-175

A By-law of the City of Greater Sudbury to Amend By-law 2010-1 being a By-law to Regulate Traffic and Parking on Roads in the City of Greater Sudbury

Operations Committee Resolutions #OP2016-22 and #OP2016-23

1 By-law 2016-175 (pdf)

2016-176

A By-law of the City of Greater Sudbury to Amend By-law 2007-161 Respecting the Appointment of Officials of the City of Greater Sudbury

(This by-law updates certain appointments to reflect staff changes.)

1 By-law 2016-176 (pdf)

2016-177

A By-law of the City of Greater Sudbury to Amend By-law 2014-225 being a By-law of the City of Greater Sudbury Respecting the Delegation of Authority to Various Officers of the City

(This amending by-law grants authority to the General Manager of Infrastructure Services to sign Development Cost Sharing Agreements, in accordance with City Council Resolution CC2016-281, and addresses changes arising from the General Manager of Community Development returning from secondment.)

1 By-law 2016-177 (pdf)

2016-178

A By-law of the City of Greater Sudbury to Amend By-law 2014-1 being a By-law of the City of Greater Sudbury Governing Procurement Policies and Procedures

(This amending by-law reflects changes to the definition of Senior Management Team related to the General Manager of Community Development returning from secondment.)

1 By-law 2016-178 (pdf)

2016-179

A By-law of the City of Greater Sudbury to Amend By-law 2009-178 being a By-law of the City of Greater Sudbury to Set Out Interpretive Provisions Applying to All By-Laws of the City of Greater Sudbury

(This amending by-law identifies changes resulting from the realignment of authorities arising from the General Manager of Community Development returning from secondment and reflects certain title changes.)

1 By-law 2016-179 (pdf)

2016-180

A By-Law of the City of Greater Sudbury to Amend By-law 2015-266 being a By-Law to Establish Miscellaneous User Fees for Certain Services provided by the City of Greater Sudbury

(This amending by-law reflects changes resulting from the realignment of authorities arising from the General Manager of Community Development returning from secondment and reflects certain title changes.)

1 By-law 2016-180 (pdf)

2016-181Z

A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Recommendations #PL2013-185 and #PL2016-13

(This by-law rezones the subject property to “R3-1(25)”, Medium Density Residential Special in order to permit two (2) multiple dwellings with a maximum 80 dwelling units and a maximum building height of six (6) storeys - Dalron Construction Limited, Paris Street, Sudbury.)

1 By-law 2016-181Z (pdf)

2016-182P

A By-Law of the City of Greater Sudbury to Adopt Plan Amendment No. 68 to the Official Plan for the City of Greater Sudbury

Planning Committee Resolution #PL2016-50

(The proposed amendment is a site specific amendment to provide an exception from the policies of Section 7.2.2 of the Official Plan (Parks and Open Space – Private Ownership) in order to create a lot for single residential use - Paul and Lise Lizotte, 44-46 Edison Road, Falconbridge.)

1 By-law 2016-182P (pdf)

2016-183Z

A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Resolution #PL2016-112

(This by-law rezones the subject property to “M1(41)”, Mixed Light Industrial/Service Commercial Special and “M1-1”, Business Industrial in order to permit an automotive body shop and to eliminate the split zoning on the central and southerly portions of the site - Maslack Developments Limited, Falconbridge Road, Sudbury.)

1 By-law 2016-183Z (pdf)

2016-184Z

A By-Law of the City of Greater Sudbury to Amend By-Law 2010-100Z being the Comprehensive Zoning By-Law for the City of Greater Sudbury

Planning Committee Resolution #PL2016-131

(This by-law does not rezone the subject property. Pursuant to Section 39.1(4) of the Planning Act, Council has extended a temporary use by-law in order to continue the use of a detached garage as a garden suite for an additional maximum period of three years - Lise Henri, 2996 Valleyview Road, Val Caron.)

1 By-law 2016-184Z (pdf)

MOTIONS

M-1. Traffic and Parking By-law Amendment
As presented by Councillor McIntosh:

WHEREAS Book 18 of the Ontario Traffic Manual and the draft Transportation Master Plan recommend the use of in boulevard cycling facilities as a cost effective way to provide a physically separated cycling facility;

AND WHEREAS the City of Greater Sudbury’s Traffic and Parking By-Law 2010-1 prohibits bicycles or any other vehicle from driving on boulevards;

THEREFORE BE IT RESOLVED that City of Greater Sudbury endorses the use of designated boulevards for cycling facilities and that staff be directed to expedite their ongoing review of the Traffic and Parking By-Law 2010-1 and provide recommendations to the Operations Committee by the first quarter of 2017 on how to modify the by-law to allow the use of boulevards as cycling facilities as identified in the draft Transportation Master Plan.

M-2. Arena/Entertainment Centre Project Timeline
As presented by Councillor Kirwan:

WHEREAS Council Resolution CC2016-259 approved the hiring of a consultant to assist staff with the development of the Arena/Entertainment Centre project, as outlined in the staff report presented to Council on July 12, 2016;

AND WHEREAS the consultant will be utilizing the contribution of existing staff, data and resources to assist with a staged process, designed to move the CGS through a number of steps which will culminate in the issuing of an RFP and evaluation of results;

AND WHEREAS Council Resolution CC2016-259 did not establish a definite timeline for this process;

NOW THEREFORE BE IT RESOLVED THAT the consultant and/or staff be prepared to review with City Council, for decision on or before December 13, 2016, the options with respect to the terms and evaluation criteria for an RFP to realize the project; AND THAT the RFP will be released on or before December 30, 2016 with a closing date on or before January 31, 2017;

AND THAT the evaluation of the results will be presented to City Council on or before February 14, 2017.

ADDENDUM

CIVIC PETITIONS

QUESTION PERIOD AND ANNOUNCEMENTS

NOTICES OF MOTION

CONTINUATION OF CLOSED MEETING

 

MATTERS ARISING FROM CONTINUATION OF CLOSED SESSION

At this point in the meeting, Deputy Mayor Sizer will report any matters discussed during the continuation of the Closed Session. Council will then consider any resolutions.

ADJOURNMENT

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